What are the responsibilities and job description for the Office Coordinator position at Weitzman?
Weitzman is seeking a reliable, energetic, customer service-oriented Office Coordinator to join our team!
This highly visible front desk role is located in our newly renovated, modern headquarters in the Uptown area of Dallas. Our family-owned and operated company has been the most respected provider of retail real estate services in Texas for over 30 years.
Responsibilities:
- Provide primary switchboard coverage as a daily backup to the receptionist.
- Coordinate schedules with the receptionist to ensure the front desk is always covered.
- Schedule and prepare conference rooms for meetings.
- Manage all incoming and outgoing mail, courier services, and delivery procedures.
- Work with vendors on office equipment maintenance and repairs.
- Maintain an organizational system for all office supply inventory and cleanliness in supply rooms, break rooms, print rooms, conference rooms, etc.
- Assist other office locations (Austin, Houston, San Antonio) with inventory needs.
- Send company-wide communications on office equipment issues or maintenance.
- Review, code, and track all office-related invoices.
- Submit expense reimbursements for team members as needed.
- Assist in property management tasks related to tenant insurance and/or ad hoc projects.
Qualifications:
- Ability to lift up to 50 pounds
- Experience working with Microsoft Office
- Proactive mindset with the ability to anticipate and identify needs across the organization
- Professional and friendly presentation that strives to provide the best experience for everyone who walks through our doors
- Exceptional organizational skills
- Willingness to adapt and take on additional responsibilities as needed
Benefits:
- Competitive compensation
- Company holidays and generous PTO
- Employer paid life insurance and long-term disability coverage
- Medical, vision, and dental insurance
- Health Savings (HSA) and Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
- 401k match
- Tuition reimbursement
- Referral bonus program
- Learning and development classes
- Summer Fridays
- Monthly social events
- Free on-site secured parking
- Free on-site gym
Visit our website at www.weitzmangroup.com or follow us on Facebook, LinkedIn, and X @WeitzmanTexas for other employment opportunities.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
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