What are the responsibilities and job description for the Office Administrator position at Weitz Investment Management?
Description
We are looking for an enthusiastic and ambitious Office Administrator to join our team. The ideal candidate will have strong organizational and prioritization skills and a proactive approach to problem-solving, to effectively support project and general administrative needs. Our company values client service and collegiality, so we’re looking for someone who is professional, friendly, articulate and courteous in all interactions with our team, clients and guests. As the "face" of our company, you’ll be responsible for warmly welcoming visitors—whether in person, over the phone or via email—and efficiently handling or directing inquiries. This is a full-time position based at our office in Omaha. This is a non-exempt position reporting directly to the Chief Financial Officer.
Essential Functions
Founded by value investor Wally Weitz in 1983, Weitz Investment Management, Inc. is a boutique, employee -owned asset management firm headquartered in Omaha, Nebraska. We are a supportive team dedicated to excellence and provide a friendly and inclusive workplace where your contributions are valued. Over the past four decades, Weitz has leveraged its research-driven approach to capitalize on opportunities that arise out of market inefficiencies. Decisions are backed by thorough research, Iogical strategies, extensive debate and our team's personal commitment to long-term results. The Weitz team builds and manages concentrated, high-conviction, actively managed portfolios. Through bottom-up, proprietary research that emphasizes fundamentals, we focus on creating positive results over the long term. We offer a variety of options for investors with different goals and preferences, including equity and fixed income investment strategies.
We offer all employees competitive compensation and benefits including medical, dental and vision coverage, as well as parental leave, paid time off, on-site gym access, and a very generous qualified profit sharing plan. Compensation includes salary and bonus and will be commensurate with experience.
Requirements
We are looking for an enthusiastic and ambitious Office Administrator to join our team. The ideal candidate will have strong organizational and prioritization skills and a proactive approach to problem-solving, to effectively support project and general administrative needs. Our company values client service and collegiality, so we’re looking for someone who is professional, friendly, articulate and courteous in all interactions with our team, clients and guests. As the "face" of our company, you’ll be responsible for warmly welcoming visitors—whether in person, over the phone or via email—and efficiently handling or directing inquiries. This is a full-time position based at our office in Omaha. This is a non-exempt position reporting directly to the Chief Financial Officer.
Essential Functions
- Administrative Support: Draft and manage correspondence, prepare and review documents, presentations, and reports, and assemble materials for meetings and presentations.
- CRM Support: Update data in the firm's CRM system (Salesforce), ensuring accuracy and completeness.
- Marketing and Sales Support: Package and distribute promotional materials, including conference booths, company literature, and branded items.
- Meeting and Event Coordination: Organize and prepare for company meetings, including logistics, materials and catering. As needed, assist the marketing team with company events.
- Guest Services: Welcome and assist guests in a professional and friendly manner, both in person and via phone.
- Communication Management: Handle incoming and outgoing phone calls and emails, schedule meetings, and arrange travel and transportation. Manage and route electronic communications coming into general company email boxes.
- File Management: Maintain and organize physical and digital file storage to ensure efficiency and accessibility.
- Office Environment: Maintain a tidy and professional office environment, manage and organize office and kitchen supply inventory, and coordinate with building management regarding parking administration, common area reservations, deliveries, maintenance, and guest access.
- Mail Handling: Manage and coordinate physical and electronic mail and inbound and outbound packages and deliveries.
- Project Management: Oversee and assist with special projects and ongoing initiatives as assigned.
Founded by value investor Wally Weitz in 1983, Weitz Investment Management, Inc. is a boutique, employee -owned asset management firm headquartered in Omaha, Nebraska. We are a supportive team dedicated to excellence and provide a friendly and inclusive workplace where your contributions are valued. Over the past four decades, Weitz has leveraged its research-driven approach to capitalize on opportunities that arise out of market inefficiencies. Decisions are backed by thorough research, Iogical strategies, extensive debate and our team's personal commitment to long-term results. The Weitz team builds and manages concentrated, high-conviction, actively managed portfolios. Through bottom-up, proprietary research that emphasizes fundamentals, we focus on creating positive results over the long term. We offer a variety of options for investors with different goals and preferences, including equity and fixed income investment strategies.
We offer all employees competitive compensation and benefits including medical, dental and vision coverage, as well as parental leave, paid time off, on-site gym access, and a very generous qualified profit sharing plan. Compensation includes salary and bonus and will be commensurate with experience.
Requirements
- Experience: Proven experience in administrative support or front office roles.
- Professionalism: Articulate with a polished appearance and excellent communication skills.
- Interpersonal Skills: Strong interpersonal skills with a positive, collaborative attitude.
- Attention to Detail: High accuracy and meticulous attention to detail in all tasks.
- Time Management: Exceptional organizational skills with the ability to multitask.
- Technical Skills: Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and familiarity with CRM systems, particularly Salesforce. Experience with office equipment, including video conferencing tools, printers and postage machines, is a plus.
- Work Ethic: Demonstrated reliability, dedication, and a strong work ethic.