Office Administrative Assistant

Weisz & Sons Inc is seeking a reliable, highly organized, and self motivated individual to join our office team. This person will be responsible for supporting office organization, data entry, assistance with accounts payable, and accounts receivable, and regular day-to-day office activities. The ideal candidate is an independent thinker, have excellent customer service skills, and have the ability to multi-task.

Core Responsibilities

• Answer a multi-line phone system
• Assist people walking in the front door
• Process ingoing and outgoing mail
• Keep the front of the office clean and tidy
• Process and prepare various reports, spreadsheets, and other documents as requested
• Assist with accounts payable tasks including invoice processing, coding and entry
• Assist with accounts receivable including invoice processing and payment intake
• Maintain and track records for equipment and tools
• Maintain and track fuel records
• Reconcile vendor statements
• Assist management with special projects and office duties as requested

Qualifications

• Proven clerical experience with strong office management skills in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong communication skills in both verbal and written forms; bilingual abilities are a plus
• Demonstrated computer literacy and technical proficiency in office productivity software
• Experience handling multi-line phone systems, front desk operations, and customer service interactions
• Ability to perform typing, proofreading, filing, and document management accurately
• Prior experience as an administrative assistant or receptionist is advantageous but not required
• Strong time management skills with the ability to multitask efficiently in a busy environment
• Construction experience preferred but not required