Senior Payroll Specialist

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Summary

The Senior Payroll Specialist is a key contributor to the success of Weis Builders, ensuring that payroll operations run smoothly, accurately, and in full compliance with regulatory standards. We’re seeking a detail-oriented, analytical professional who thrives in a dynamic environment and is passionate about delivering exceptional service.

In this role, you’ll work closely with both our Finance and Human Resources teams to ensure every associate is paid correctly and on time, while supporting the people who make our construction projects possible. Your expertise will help drive operational excellence and foster a positive associate experience.

This is an on-site position, expected to be in the office five days a week to provide hands-on support and maintain seamless payroll operations across the organization.

If you're organized, collaborative, and enjoy solving problems in a fast-paced setting where no two days are the same, we’d love to connect with you!

Key Responsibilities

• Payroll Management:
• Oversee and maintain accurate payroll records for all associates, including base compensation, bonuses, overtime, deductions, benefits, and paid time off (PTO). Ensure all data is up-to-date and compliant with company policies and regulatory requirements.
• Timely and Accurate Payroll Processing:
• Ensure payroll is processed correctly and on schedule for all entities. Coordinate with relevant departments to verify timesheets, resolve discrepancies, and confirm approvals prior to processing.
• Payroll Deductions and Benefits Reconciliation:
• Review and reconcile all payroll deductions, including health insurance, retirement contributions, and other benefit-related transactions. Collaborate with HR and Finance to ensure accuracy and resolve any inconsistencies.
• Union Payroll Processing:
• Maintain an understanding of union payroll requirements, including contract-specific pay rules, dues deductions, and benefit contributions.
• Multi-State Payroll Tax and Benefits Administration:
• Calculate and submit payroll taxes across multiple states, ensuring compliance with federal, state, and local regulations. Manage benefit expenses and reporting, including contributions, reimbursements, and vendor payments.
• Associate Support:
• Provide responsive and friendly support to associates regarding payroll-related inquiries, including pay discrepancies, tax forms, and benefit deductions. Act as a reliable point of contact for payroll concerns.
• Confidentiality and Professionalism:
• Handle sensitive payroll and personal information with the utmost confidentiality and professionalism, maintaining trust and integrity in all interactions.
• Audit Support:
• Assist with external audits by preparing and providing necessary payroll documentation.
• Cross-Functional Collaboration:
• Work closely with both the Finance and HR teams to ensure seamless operations, effective communication, and alignment on payroll and benefit processes.
  

Requirements

To perform this job successfully, an individual must excel in accuracy, efficiency, and confidentiality while meeting deadlines. The requirements listed below represent the education, knowledge, skills, and abilities necessary for success in this role.

Education & Training

• Associate’s degree in Accounting or related field required; Bachelor’s degree preferred.
• Relevant experience in payroll will also be considered in lieu of formal education.
  
  

Experience

• 7-10 years of payroll experience (construction industry experience a plus!).
• Proficiency in Microsoft Office; familiarity with CMiC is a bonus.
  
  

Skills & Strengths

• Detail-oriented and accurate; you catch what others might miss.
• Service-focused, ensuring every associate receives timely and helpful support.
• Team-oriented, building strong, trusted relationships across departments.
• Calm under pressure, able to meet deadlines and stay composed during busy periods.
• Analytical, always looking for ways to improve and streamline processes.
• Strong communicator, both written and verbal.
  
  

Salary Range: $80,000 - $90,000 annually, depending on experience.

Location: Minneapolis, MN - This position is fully on-site, Monday through Friday during regular business hours.

Benefits We Offer

We take care of our team so they can do their best work. Here's what you can expect:

• Competitive salary with annual performance bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off (PTO) and paid holidays
• Health Savings Account (HSA) with employer contribution
• Flexible Spending Account (FSA)
• Dependent Care FSA (DCFSA)
• Paid medical leave
• Tuition reimbursement
• Professional development stipend
• Health club membership reimbursement
• Wellness programs and mental health support
• Pet insurance
• And more!
  
  

Equal Opportunity Employer, including disabled and veterans.