What are the responsibilities and job description for the Legal Assistant position at Weeks & Irvine, LLC?
About Us:
Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.
Job Description
Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED!
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person, office, or conference room
- Answer, screen and forward incoming phone calls
- Assist with closing files as needed (e.g. disbursing funds/scanning documents)
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Maintain office security by following safety procedures and controlling access via the reception desk
- Keep inventory of stock
- Update calendars and schedule appointments or meetings
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Request documents necessary to conduct closings according to contract terms
- Check legal documents for accuracy
- Obtain attorney approval for legal documents related to the transaction
- The company reserves the right to add or change duties at any time
Skills
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Time management
- Active listening
- SoftPro experience is preferred
This Job Is Ideal for Someone Who Is:
- Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
- Detail-oriented -- would rather focus on the details of work than the bigger picture
- High stress tolerance -- thrives in a high-pressure environment
Supportive – enjoys working as part of a team