Office Assistant

About Us

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone as a Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes. ZenaTech serves over 100 enterprise software customers in law enforcement, government, and industrial sectors, with drones used in agriculture, defense, and logistics industries. The company has offices in North America, Europe, and the UAE.

Job Overview

This opportunity is for an organized and dependable Office Assistant to support the day-to-day operations of our Beaverton Oregon office. Experience in the land surveying or engineering industry is a plus.

The role will involve supporting front-desk and administrative functions, assisting with basic bookkeeping and invoicing tasks, coordinating office supplies and vendor communication, and providing general support to the office manager and project teams. A successful candidate is detail-oriented, reliable, and comfortable juggling a variety of administrative tasks in a fast-paced environment.

The role is in full-time capacity in our Beaverton Oregon office. This is an on-site role.

Key Responsibilities

• Office Administration: Greet visitors and answer incoming calls; maintain office supplies and equipment; keep filing systems, databases, and records organized and up to date.
• Scheduling & Coordination: Schedule meetings and appointments; assist with coordinating crew and project schedules under direction of the Office Manager.
• Correspondence: Draft and send routine emails and correspondence; sort and distribute incoming mail and packages.
• Bookkeeping Support: Assist with data entry of financial transactions (sales, purchases, invoices, receipts, payments); help process invoices and purchase orders and flag billing discrepancies for follow-up.
• Vendor & Client Support: Support day-to-day communication with vendors and clients; help resolve routine client questions and escalate more complex issues as needed.
• Record Keeping & Compliance: Maintain accurate document retention in line with company policies and regulations.
• HR & Payroll Support: Provide light support for onboarding paperwork, time-off tracking, and maintaining employee records.

Qualifications

• 1-3 years of experience in an office administration, front-desk, or general clerical role.
• High school diploma required; some college coursework in business or related field preferred.
• Excellent written and verbal communication skills in English is required for this role
• Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks with minimal supervision.
• Basic familiarity with QuickBooks or similar accounting software is an asset.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Artificial Intelligence

We use artificial intelligence to review and screen applications and materials. However, every candidate we move forward with is reviewed and selected, and all final hiring decisions are made by a member of our hiring team.

“We are an equal opportunity employer committed to employment equity utilizing hiring practices on merit and business needs. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities and all others of legally protected status.”

Pay: $18.00 - $22.00 per hour

Application Question(s):

• This position is not remote — can you be in office 5 days a week?

This position is not remote — can you be in office 5 days a week?

• If selected for this position do you accept a hourly rate between $18-22

Experience:

• office administration : 2 years (Required)
• QuickBooks: 2 years (Required)

Work Location: In person

Salary : $18 - $22