What are the responsibilities and job description for the Accounting & Office Clerk position at WEConnect International?
Job Description
Job Title:
Accounting & Office Clerk
Department
Operations
Location:
Washington, DC – Metropolitan Area - Hybrid
FLSA Status
Contract to Hire
Reporting To
Chief Operating Officer
Position Summary
WEConnect International is seeking a detail-oriented and efficient Accounting & Office Clerk to join our team. This position is responsible for ensuring precise and efficient data entry for Accounts Payable and Accounts Receivable, in addition to providing administrative support within the office. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of basic accounting principles.
Key Responsibilities
Data Entry:
Key Qualifications
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Computer Skills Microsoft Office 365, SharePoint, QuickBooks Online, and Virtual Meeting applications.
Understanding of technology and its capabilities as it relates to business process improvements. Excellent understanding of Excel. Familiarity with PC environment and working with Dell equipment.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently
required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skill
Why It Is Important
Knowledge of Accounting
Must possess a solid knowledge of accounting principles and procedures to perform well in
their job. They need to know how to deal with various financial transactions and situations, and any lack of accounting skills may lead to huge errors or inconsistencies.
Mathematics Skills
Mathematics is the foundation of any accounting position, so it is necessary for Accounts Receivable Manager to have excellent mathematics and numerical skills. The Accounts
Receivable Manager will deal with numbers and payments during their workday, which means that they must be comfortable with them.
Problem-Solving
The ability to identify, analyze, and solve problems, errors, or irregularities is essential. Besides identifying what the problem is, the Accounts Receivable Manager must use available and
precise resources to resolve it in a professional way.
Writing Skills
A major aspect of the job entails collecting and maintaining payment and account records. They need to maintain the accuracy and clarity of information and ensure they are delivered
properly. In other situations, the Accounts Receivable Manager should take meticulous notes and maintain records with accuracy.
Organization
Must be highly organized and prepared. Organizational skills are essential to remain on track daily tasks and activities to maintain a productive and result-oriented day at work.
Organizational Information
WEConnect International, a corporate-led global non-profit, helps build sustainable communities by empowering women business owners to succeed in local and global markets. WEConnect
International has since 2009 provided business education, certification, and business connections to businesses based outside the United States that are at least 51 percent owned, managed, and controlled by one or more women. WEConnect International corporate members represent over $4 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development. www.WEConnectInternational.org
Core Values and Culture
As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff, and stakeholders based on these core values, which help to define our culture, brand, and operational strategies.
WEConnect International is an Equal Opportunity Employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law in the United States.
Job Title:
Accounting & Office Clerk
Department
Operations
Location:
Washington, DC – Metropolitan Area - Hybrid
FLSA Status
Contract to Hire
Reporting To
Chief Operating Officer
Position Summary
WEConnect International is seeking a detail-oriented and efficient Accounting & Office Clerk to join our team. This position is responsible for ensuring precise and efficient data entry for Accounts Payable and Accounts Receivable, in addition to providing administrative support within the office. The ideal candidate will possess strong organizational skills, attention to detail, and a solid understanding of basic accounting principles.
Key Responsibilities
Data Entry:
- Accurate and timely data entry of invoices, payments, and other financial transactions into accounting software.
- Process accounts payable invoices, ensuring proper coding and approvals.
- Generate and send accounts receivable invoices.
- Maintain organized and up-to-date records of all financial transactions.
- Assist with month-end closing procedures.
- Respond to vendor and customer inquiries regarding invoices and payments.
- Assist with other accounting tasks as assigned.
- Monitor and replenish office supplies to ensure adequate inventory levels.
- Check incoming mail daily and process correspondence as needed.
- Deposit checks to the bank and maintain related documentation Post job openings and assist with recruitment activities, including reviewing resumes and coordinating interview scheduling.
- Coordinate and support scheduling for team meetings.
- Assist with onboarding new employees, including preparing necessary paperwork and orientation materials.
- Support general office operations, such as filing, scanning, and maintaining electronic and physical records.
- Help organize company events or staff gatherings as required.
- Ensure office equipment is properly maintained and arrange for repairs when necessary.
- Provide administrative support to management and team members as assigned.
Key Qualifications
- Bachelor’s degree in accounting, finance, business management, or a related field preferred. A combination of relevant work experience and education is acceptable.
- 2 years of experience providing data entry and administrative support, with a strong background in accounts receivable and payable.
- Proven experience managing collections processes and collections teams.
- Experience handling large transactional sets
- Strong analytical and problem-solving skills, with the ability to interpret and manage complex financial data.
- Proficiency in Microsoft Office Suite (Word and Excel)
- Experience with Bill.com and QuickBooks Online
- Excellent communication skills, both written and verbal, with the ability to work effectively with internal and external stakeholders.
- Strong attention to detail, with the ability to prioritize workloads and meet tight deadlines.
- Ability to work independently as well as in a collaborative team environment.
- Strong interpersonal skills, with a customer service-oriented approach to managing client relationships.
- Knowledge of Government Accounting
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Computer Skills Microsoft Office 365, SharePoint, QuickBooks Online, and Virtual Meeting applications.
Understanding of technology and its capabilities as it relates to business process improvements. Excellent understanding of Excel. Familiarity with PC environment and working with Dell equipment.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently
required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skill
Why It Is Important
Knowledge of Accounting
Must possess a solid knowledge of accounting principles and procedures to perform well in
their job. They need to know how to deal with various financial transactions and situations, and any lack of accounting skills may lead to huge errors or inconsistencies.
Mathematics Skills
Mathematics is the foundation of any accounting position, so it is necessary for Accounts Receivable Manager to have excellent mathematics and numerical skills. The Accounts
Receivable Manager will deal with numbers and payments during their workday, which means that they must be comfortable with them.
Problem-Solving
The ability to identify, analyze, and solve problems, errors, or irregularities is essential. Besides identifying what the problem is, the Accounts Receivable Manager must use available and
precise resources to resolve it in a professional way.
Writing Skills
A major aspect of the job entails collecting and maintaining payment and account records. They need to maintain the accuracy and clarity of information and ensure they are delivered
properly. In other situations, the Accounts Receivable Manager should take meticulous notes and maintain records with accuracy.
Organization
Must be highly organized and prepared. Organizational skills are essential to remain on track daily tasks and activities to maintain a productive and result-oriented day at work.
Organizational Information
WEConnect International, a corporate-led global non-profit, helps build sustainable communities by empowering women business owners to succeed in local and global markets. WEConnect
International has since 2009 provided business education, certification, and business connections to businesses based outside the United States that are at least 51 percent owned, managed, and controlled by one or more women. WEConnect International corporate members represent over $4 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development. www.WEConnectInternational.org
Core Values and Culture
As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff, and stakeholders based on these core values, which help to define our culture, brand, and operational strategies.
- Embrace Diversity and Inclusion to Unleash Potential
- Demonstrate Passion for Women's Economic Empowerment
- Make a Positive Difference in the World
- Deliver Stakeholder Value
- Exemplify Integrity in Everything We Do
- Pursue Teamwork with a Shared Vision and Purpose
WEConnect International is an Equal Opportunity Employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law in the United States.
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