Title Policy Remittance Coordinator

Position Summary

The Title Policy Remittance Coordinator is responsible for accurate preparation, markup, and timely remittance of title insurance policies to underwriters. This role requires a thorough understanding of title examination processes, policy preparation, and underwriter submission requirements. The ideal candidate combines technical title knowledge with strong organizational and communication skills to ensure policies are processed accurately and efficiently.

Position Details

Employment Type:

Full-Time

FLSA Status:

Non-Exempt

Essential Duties & Responsibilities

Policy Markup & Preparation

• Review title commitments, title searches, and supporting documentation to accurately markup owner's and loan policies
• Identify and apply appropriate endorsements, exceptions, and schedule modifications based on examination findings
• Ensure policies comply with applicable underwriter guidelines, state regulations, and company standards
• Verify legal descriptions, vesting information, and encumbrances are accurately reflected on each policy
• Coordinate with examiners, closers, and underwriters to resolve policy discrepancies or title defects prior to remittance

Policy Typing & Document Preparation

• Type and finalize owner's and lender's title insurance policies using company and underwriter policy production systems
• Prepare policy jackets, schedules, and endorsements with accuracy and attention to detail
• Maintain proper file documentation and ensure all supporting documents are scanned and indexed
• Generate remittance reports and policy logs as required by underwriter agreements

Underwriter Remittance

• Remit completed policies to underwriters within established timelines per agency agreements
• Reconcile remittance batches against policy register and ensure proper premium allocation
• Maintain knowledge of premium rates, remittance schedules, and underwriter-specific submission portals
• Monitor and resolve any rejected or returned policies, making necessary corrections and resubmitting
• Assist in underwriter audits by providing requested policy files, remittance records, and supporting documentation

Quality Control & Compliance

• Perform quality review of completed policies before remittance to ensure accuracy and completeness
• Adhere to underwriter guidelines, state-mandated policy forms, and applicable ALTA standards
• Track outstanding policies and follow up with appropriate parties to ensure timely completion
• Identify recurring errors or workflow inefficiencies and recommend process improvements

Qualifications

Required

• Minimum 2–3 years of experience in title insurance, including exposure to title examination, policy preparation, or closing
• Working knowledge of title examination principles, including reading and interpreting title search results, legal descriptions, and chain of title
• Familiarity with owner's and lender's policy forms (ALTA/CLTA) and common endorsements
• Understanding of underwriter remittance processes and agency agreement requirements
• Proficiency in typing with high accuracy; experience with title production software (e.g., SoftPro, RamQuest, Greenfolders, or similar)
• Strong attention to detail with the ability to manage multiple files simultaneously
• Effective written and verbal communication skills

Preferred

• Experience working directly with one or more major title underwriters (e.g., Fidelity, Stewart, Old Republic, First American, Catic)
• Knowledge of state-specific title insurance regulations and premium rate filings
• Familiarity with underwriter online portals and electronic remittance systems
• Title insurance license or notary certification where required by state law
• Associate's or Bachelor's degree in business, paralegal studies, or a related field

Skills & Competencies

• Title examination knowledge sufficient to independently review and mark up policies
• Accuracy and thoroughness in document preparation and data entry
• Ability to interpret and apply underwriter guidelines and state regulations
• Strong time management and organizational skills to meet remittance deadlines
• Collaborative approach to working with closers, processors, and underwriting staff
• Discretion in handling confidential client and financial information

Work Environment

This position is performed in a professional office environment. The role requires extended periods of computer use and requires the ability to concentrate in a deadline-driven setting. Occasional overtime may be required during peak volume periods or to meet underwriter remittance deadlines.

Compensation & Benefits

Salary Range

This is a full-time, in-office position based in Rochester, NY. Compensation is commensurate with experience and qualifications within the following ranges:

Experience Level

Annual Salary

Hourly Equivalent

Entry (1–2 years)

$20.19 – $22.60/hour

Mid (2–4 years)

$23.08 – $26.44/hour

Senior (4 years)

$26.92 – $31.25/ hour

Benefits

• Comprehensive medical, dental, and vision insurance
• 401(k) retirement plan with employer match
• Paid time off (vacation, sick leave, and holidays)
• Life and disability insurance

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Duties and responsibilities may change at any time with or without notice.

Pay: $20.19 - $31.25 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing
• Referral program
• Vision insurance

Work Location: In person

Salary : $20 - $23