What are the responsibilities and job description for the Administrative Assistant to the Principal, Bristol Elementary position at WEBSTER GROVES SCHOOL DISTRICT?
Essential Functions:
Primary Objective: To provide the necessary clerical responsibilities required for the administration of the school district in order to assure the smooth, efficient operation of the school office. Works to create a welcoming office experience and build positive relationships with all staff, students, parents, and other visitors (your presence, communication, and welcome will work to serve as a first impression to the many people we serve).
• Prepares, composes, transcribes and/or types documents, correspondence, reports, newsletters, schedules, etc. for the purpose of communicating information to school and District personnel, students, parents, and the public
• Maintains confidentiality when working with private material concerning the District or individuals
• Maintains files for supervisor(s) and/or department(s)
• Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
• Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
• Proofreads, edits, and prepares material for printing, approval, and distribution
• Initiates contact and transacts business with outside agencies and parties
• Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility
• Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
• Assists with ordering office supplies; assists with inventory of office/department supplies
• Processes mail, may schedule appointments, and may make arrangements for travel for staff
• Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases.
• Schedules building tours
• Maintains student records and attendance
• Records teachers’ absences and substitute requests
• Manages maintenance requests and works closely with the building custodial supervisor
• Maintains supplies and maintenance for computers, copiers, and printers
• Perform other duties as assigned
• Maintains confidentiality when working with private material concerning the District or individuals
• Maintains files for supervisor(s) and/or department(s)
• Determines the need of inquiries (mail, email, phone, and office visits) provides information or direction and resolves issues from knowledge of District policies and procedures, or refers to appropriate party
• Receives visitors into the school office, ascertains the purpose of the visit, and furnishes the information or directs to proper person
• Proofreads, edits, and prepares material for printing, approval, and distribution
• Initiates contact and transacts business with outside agencies and parties
• Prepares and distributes related reports, and maintains enrollment databases appropriate to the specific area of responsibility
• Develops organized and efficient systems to meet building/department needs, establishes and maintains files, and assists in monitoring building/department budgets
• Assists with ordering office supplies; assists with inventory of office/department supplies
• Processes mail, may schedule appointments, and may make arrangements for travel for staff
• Operates standard office equipment, is proficient in word processing, basic spreadsheet skills, and Google Applications. Will utilize student information systems and budget databases.
• Schedules building tours
• Maintains student records and attendance
• Records teachers’ absences and substitute requests
• Manages maintenance requests and works closely with the building custodial supervisor
• Maintains supplies and maintenance for computers, copiers, and printers
• Perform other duties as assigned
Qualifications:
- Bachelor’s Degree is preferred
- Experience as an administrative assistant
- Successful work history
- Knowledge of Infinite Campus and Google Suites preferred
- Strong organizational skills
- Requires a high level of initiative, independent judgment, and decision-making skills
- Able to work and converse efficiently with all school community members and other external contacts
WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT
WGSD District Code of Conduct