District Office - Benefit Specialist (26258)

A position has been declared open in the District Office for a Benefit Specialist (Medical, Dental, Vision, Flex Spending, HSA) in Human Resources. This position is for 8.00 hours per day, 250 days (12 months) per year.

THIS POSITION WILL REMAIN OPEN UNTIL FILLED, AFTER A MINIMUM OF 5 WORKING DAYS.

Applicants shall apply at wsd.schoolspring.com. Files will be reviewed before interviews are scheduled.

Job Description:

As a Benefits Specialist, you will be the face of the district’s wellness program and responsible for administering and managing employee medical, dental, vision, flex, and health savings accounts within the organization. You will play a key role in ensuring that employees understand their benefits packages, assisting them with any inquiries or issues, and coordinating with insurance providers or third-party administrators to ensure smooth administration of benefits.

Responsibilities:

• Benefits Administration: Administer various employee benefits programs such as health insurance, dental and vision insurance, flexible spending accounts, and health savings accounts.
• Enrollment Management: Oversee the enrollment process for new hires and facilitate benefits orientation materials to educate employees on available benefit options.
• Employee Support: Serves as the primary point of contact for employee inquiries related to benefits, providing guidance, resolving issues, and addressing concerns in a timely and professional manner.
• Compliance: Ensure compliance with federal and state regulations governing employee benefits programs, including but not limited to HIPAA, ACA, and COBRA.
• Benefits Communication: Develop and distribute communications materials to educate employees about their benefits options, changes to benefits plans, and other relevant information.
• Data Management: Maintain accurate and up-to-date records of employee benefits elections, eligibility status, and other relevant data using HRIS or benefits administration software. Work in conjunction with Technical Services to send updated enrollment files weekly to insurance carriers.
• Benefits Analysis & Auditing: Conduct scheduled audits of employee benefit enrollment, claims, and program costs to ensure accuracy, compliance, and cost-effectiveness. Analyze trends in benefits usage and costs, and prepare reports that provide strategic insights into the effectiveness of benefits offerings.
• Strategic Recommendations: Based on audit findings and analysis, develop and present recommendations to improve the overall benefits program, focusing on cost optimization, employee satisfaction, and alignment with organizational goals.
• Open Enrollment: Coordinate the annual open enrollment process, including plan design changes, communication campaigns, and enrollment meetings.
• Training and Education: Provide training and support to HR colleagues and employees on benefits-related topics, including self-service tools and resources.

Qualifications:

• A High School Diploma or equivalent is required; a Bachelor's degree preferred in Human Resources or a business-related field.
• Ability to operate computers, Google Suite, HRIS systems, and benefits administration software.
• Ability to communicate effectively, both verbally and in writing.
• Ability to operate small office equipment, including copy machines or multi-line telephone systems.
• 2 years of experience in benefits administration or a similar role.
• Strong understanding of employee benefits laws, regulations, and compliance requirements.
• Excellent communication and interpersonal skills, with the ability to explain complex benefits concepts to employees at all levels.
• Detail-oriented with strong organizational, problem-solving, and analytical skills.
• Experience in auditing, analyzing benefits programs, and providing strategic insights.

Working Conditions and Physical Requirements:

• The job occasionally requires light physical exertion, including walking, standing, and other forms of light physical activity.
• Frequent lifting and movement of wellness equipment weighing up to 35 pounds is required.
• Attendance at work is essential. This position works in an office environment.
• Perform other duties and tasks as assigned by the supervisor.
• Accuracy and attention to detail are critical in every aspect of the job.
• Communicates benefits information to employees through various channels, such as email, intranet, and informational sessions.
• Assist in preparing and distributing benefits-related materials, including summary plan descriptions and open enrollment materials.
• Address employee inquiries regarding benefits eligibility, coverage, and enrollment procedures.
• Valid Driver’s License.
• The position requires travel to schools throughout the district.

WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER.