What are the responsibilities and job description for the Administrative Assistant position at Webco Manufacturing Inc.?
Administrative Assistant – 6 Month Term, 20 hrs/week
We are seeking a limited term Administrative Assistant to support our production control team in this customer-focused industry.
A successful Administrative Assistant at WEBCO MFG keeps information organized, ensures administrative tasks are completed accurately and on time, communicates effectively across departments, and helps reduce the administrative workload for the Purchasing, Customer Service, Engineering, Quality, and Production teams by proactively managing routine office responsibilities.
WEBCO MFG is a growing local business united under one aim: “MAKE IT HAPPEN”. We don’t over hire or over staff and pride ourselves on being Home Grown & Employee Owned.
Come grow with us and enjoy….
Air Conditioned and Professional Work Environment Built for Craftsman
ESOP - Employee Stock Ownership Plan
Quarterly Bonus Potential
Best in Class Benefits Package
Employee Referral Program
OT Potential
Skills/Requirements:
- High attention to detail and accuracy
- Ability to prioritize multiple tasks with minimal supervision
- Strong written and verbal communication skills
- Excellent organizational and time management skills
- Strong computer skills including Microsoft Excel, Outlook, and Word
- Experience with ERP systems is preferred
- Previous administrative or office experience preferred
Job duties:
Administrative Support
- Answer phones and direct calls as needed.
- Order and maintain office supplies.
- Assist with meeting preparation and documentation.
Purchasing Support
- Assist purchasing with following up on order confirmations and past due items
- Scan Material Certs
ERP / Data Entry
- Enter and maintain accurate information in the ERP system.
- Create and update customer and supplier records.
- Verify data accuracy before releasing transactions.
Customer & Production Support
- Assist with customer paperwork and documentation.
- Process routine administrative requests from production.
- Coordinate paperwork between departments.
- Track outstanding action items and follow up as assigned.
- Assist with scheduling and communication between departments.
Reporting
- Prepare routine reports using Excel and ERP data.
- Maintain spreadsheets and tracking logs.
- Monitor open action items and communicate status updates.
- Support management with data collection and administrative projects.
About us:
WEBCO MFG was founded more than 40 years ago and is now a proud Employee-Owned Company with more than 150 associates (co-owners). Over the years, we’ve earned an outstanding record for quality and delivery performance, serving OEMs in many rugged, high demand industries. This growth has led to us being one of the only local manufacturers with a Fully Air-Conditioned Work Environment.
Check us out at: www.webcogh.com
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $20 - $25