Secretary, Registrar 9-12

REPORTS TO:  Principal

FAIR LABOR STANDARD ACT:  Non-Exempt

POSITION CLASSIFICATION:  Support

TERMS OF EMPLOYMENT:  10 months; Starting 26-27 School year and concurrent terms.

QUALIFICATIONS

1. High School Diploma or equivalent
2. Pass background check
3. General knowledge of office practices and procedures
4. Ability to take direction and work independently
5. Computer experience; basic knowledge of and ability to use Microsoft Word and Excel
6. Excellent communication skills, ability to work with students, staff and general public in a friendly, diplomatic and efficient manner.
7. Excellent written skills; ability to edit routine correspondence for spelling and grammar.

JOB SUMMARY

The Registrar Secretary will register students, grades 9-12; Request student records and files; provide student information to authorized parties in compliance with established policies; and provide general clerical support, information and/or direction as assigned.

REQUIRED EXPECTATIONS

• Be punctual and have consistent and regular attendance.
• Ensure the safety and well-being of each child by responding to their emotional, social and physical needs, as well as their education needs.
• Supports the mission of the Webb City R-7 School District.
• Supports the value of education.
• Complies with the privacy rights of students; safeguards confidential and/or sensitive information.
• Utilize developmentally appropriate practice and best practice methods at all times.
• Be warm and nurturing with students.
• Be customer service oriented and professional.
• Provide excellent customer service according to the standard of the District.
• Works to meet goals of the department and District with a spirit of cooperation.

ESSENTIAL JOB FUNCTIONS

The duties of the Registrar Secretary will include, but are not limited to the following:

• Perform routine clerical tasks in the processing of forms and records requiring the limited application of office procedures and departmental rules and regulations within established guidelines.
• Create and maintain spreadsheet for new students/withdrawing students
• Transfer students in and out in PowerSchool.
• Request transcripts, records, test scores for new students.
• Send transcripts, records, test scores, Special Education records for transfer students.
• Complete Social Security form(s) for parents and students.
• Track foster students and forms.
• Create and edit End of Month reports.
• Balance end of year attendance reports; attend secretaries meeting to close the school year.
• Maintain grade level files.
• Models positive behavior for students (i.e. inter-personal communication, processes, social interactions, etc.) for the purpose of providing educational and life skills training.
• Demonstrate professionalism and appropriate judgment in behavior, speech, dress and appropriate professional manner for the work setting.
• Demonstrates effective human relations and communication skills.
• Adheres to good safety practices.
• Ability to understand and adhere to all District rules, regulations and policies.
• All other duties as required or assigned.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to:

• stand, walk, sit and talk/hear;
• occasionally required to reach with hands and arms; stoop, kneel, crouch or crawl;
• occasionally push, pull or lift up to 50 lbs; and
• be able to see, including close, distance and depth perception.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.