Office Administrator - Commercial Roofing

Job description:

WeatherShield Roofing Group is a locally owned commercial roofing company that has proudly served our community for over 30 years. We are known for our commitment to quality, safety, and outstanding customer service. As a trusted name in the industry, we take pride in not only the work we do on roofs but also in how we operate behind the scenes. Our office team plays a vital role in supporting field crews, managing client relationships, and keeping operations running smoothly. 

Responsibilities:

• Oversee daily office operations, ensuring efficiency and effectiveness in all administrative processes
• Manage scheduling and calendar coordination for team members, including meeting arrangements and event planning
• Handle vendor management, including negotiating contracts and maintaining relationships with suppliers
• Assist with human resources functions such as onboarding new employees, payroll processing, and training & development initiatives
• Maintain accurate bookkeeping records and assist with budgeting tasks to support financial planning
• Supervise clerical staff, providing guidance and support to ensure high-quality work output
• Implement office management best practices, including filing systems, inventory management, and front desk operations
• Utilize QuickBooks for financial tracking and reporting as needed
• Maintain effective communication across departments and with external partners via multi-line phone systems
• Manage electronic and physical filing systems (clients, HR, receipts, accounting)
• Answer phones, collect and document client information (name, location, service details, etc.)
• Maintain and update service pricing sheets (products, materials, repair types)
• Monitor Florida law, OSHA updates, and update company handbook accordingly
• Track, enter, and reconcile invoices, payments, and project data
• Process payroll including overtime, holiday pay, and time cards
• Monitor and reconcile company credit card purchases
• Manage mail, stamps, check deposits, and basic office errands
• Social media assistance (posting jobs on Indeed, Facebook, LinkedIn)
• Coordinate occasional team events (Friday breakfast, holiday cards, donation drives)
• Complete additional admin tasks as assigned by President
• Proven experience with Dataforma is required.

Requirements

• Minimum 3 years administrative experience in the roofing or construction industry (non-negotiable)
• ***Must have experience using Dataforma.***
• Strong data/form entry and document management skills
• Proven experience in an office administration or management role
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written
• Proficiency in QuickBooks or similar accounting software is preferred
• Familiarity with human resources processes, including payroll and employee training programs
• Strong attention to detail with experience in clerical tasks such as filing and data entry

If you are looking for an opportunity to contribute to a dynamic team while developing your skills in office administration, we encourage you to apply for this exciting position.

Job Type: Full-time

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person