Accounts Receivable and Accounts Payable Specialist

Take Your Career to the Next Level with WeatherTite Windows!

Company Overview: Weather Tite Window is a specialized home improvement company based in Tampa, Florida, providing replacement windows and doors for residential and commercial properties throughout the Tampa Bay area. Since its founding in 2006, the company has focused on providing high-quality, energy-efficient solutions designed to withstand Florida’s unique climate.

Role Overview:   

The AR/AP Specialist owns the daily rhythm of accounts receivable, and accounts payable at Weather Tite Windows. This person will manage a high volume of customer payments and vendor invoices, keep daily bank reconciliations accurate and current, and play a central part in helping the company reach its five-day month end close goal. The role is evolving as the company digitizes manual processes, making it a great fit for someone who wants to bring new ideas and make the role their own.

This position reports directly to the Controller, and works side by side with a tight, collaborative accounting team every day. The AR/AP Specialist also partners with other departments across the business as customer payment processes evolve, and supports leadership by ensuring customer balances, vendor balances, and revenue tie out accurately each month.

Responsibilities:   

• Enter 20 to 30 AR payments per day across two systems, MarketSharp today and Sage Intacct long term.
• Take 10 customer payment calls per day, processing payments and managing all account questions come up.
• Create deposit invoices and complete job invoices daily.
• Reconcile all payments entered to the bank daily.
• Push 30 accounts payable invoices per day from email into Ramp.
• Verify GL coding on every expense, confirming the coding Ramp assigns as part of both the daily workflow and the month end close.
• Process all credit card payments in Ramp and sync them to Sage Intacct.
• Participate in the month end close by ensuring all customer payments are entered, correct, and tied out, and that revenue ties out to the CRM, playing a key part in reaching the five-day close goal.
• Reconcile vendor balances every month at close.
• Verify all AR payments and customer balances at month end.
• Tie out revenue earned in the CRM and Sage Intacct.
  
  

Role Requirements: 

• Candidates must have at least 3 years of AR/AP experience.
• Construction industry or related field experience of 3 or more years is preferred.
• Sage Intacct experience is a plus; strong general AP/AR experience with any major accounting system is acceptable.
• Experience with AI powered AP platforms such as Ramp or Bill.com is a plus.
• Proven ability to manage high transaction volume: 20 payments and approximately 50 total invoices per day.
• Adaptable and solution focused, comfortable learning new systems and helping move manual processes toward digital, automated workflows.
• Strong Excel skills for reconciling data across multiple systems.
• Strong attention to detail and accuracy is essential, along with experience in reconciliations and the high energy needed to handle high volume.
  
  

Logistics:  

• Report to Controller
• On Site in Tampa, Florida
• Compensation $65,000 - $75,000 dependent on experience
  
  

Benefits:  

• 401(k) with Safe Harbor Match: eligible after just 3 months, with a company match of up to 4%
• PTO starting at 10 days and scaling up to 17 days annually
• All major federal holidays observed, plus extended long weekends throughout the year
• Overtime opportunities available
• Dedicated mentorship and growth opportunities