Office Manager/Bookkeeper - Iron & Steel

King C Ironworks, a premier structural steel fabrication and erection company based in Brooklyn, NY, has been serving the Tristate Area for over 40 years. Renowned for precision, efficiency, and customer satisfaction, we leverage advanced technologies like the Peddinghaus PCD-1100 and Tekla software to deliver high-quality steel components, with a capacity to fabricate over 1,000 tons annually. Our services include steel erection, stud welding, value engineering, and crafting custom stairs and railings, all while fostering a collaborative and innovative work environment. Join our team to contribute to our legacy of excellence in the construction industry.

We are seeking a highly organized and proactive Office Manager to oversee and coordinate administrative duties and office procedures at King C Ironworks. This pivotal role is designed to create and maintain a pleasant, efficient, and safe work environment, ensuring seamless organizational effectiveness and communication. The Office Manager will serve as the backbone of our office operations, managing everything from scheduling and supplies to vendor negotiations and employee support. This position offers the opportunity to enhance company procedures and drive day-to-day operational success in a dynamic, fast-paced setting.

Responsibilities

• Act as the primary point of contact for office management tasks, including maintenance, mailing, supplies, equipment, bills, errands, and shopping.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and executives.
• Organize and optimize office layout, ensuring an efficient and professional workspace.
• Procure and maintain stationery, office supplies, and equipment, ensuring availability and functionality.
• Oversee office condition, coordinating necessary repairs and maintenance to uphold a safe and productive environment.
• Collaborate with HR to develop, update, and enforce office policies and procedures.
• Streamline office operations by implementing and refining administrative processes.
• Liaise with the IT department to ensure all office equipment, including computers and printers, is operational and up-to-date.
• Ensure timely invoicing and payment of all office-related expenses, maintaining accurate financial records.
• Negotiate contracts and pricing with office vendors, service providers, and manage the office lease to optimize costs.
• Oversee the office General and Administrative (G&A) budget, ensuring accurate and timely financial reporting.
• Perform bank reconciliations, manage accounts payables, and handle accounts receivables to maintain financial accuracy.
• Support the onboarding process for new hires, including preparing workstations and coordinating orientation logistics.
• Address employee queries related to office management, such as stationery, hardware, or travel arrangements.
• Manage relationships with facility management vendors, including cleaning, catering, and security services, to ensure high-quality service delivery.
• Plan and execute in-house or off-site activities, such as company parties, celebrations, and conferences, fostering a positive workplace culture.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• Proven experience as an Office Manager, Front Office Manager, Administrative Assistant, or similar role, preferably in a construction or industrial environment.
• Strong knowledge of office administration responsibilities, systems, and procedures.
• Proficiency in Microsoft Office Suite (particularly MS Excel and MS Outlook) and familiarity with office software such as email scheduling tools (e.g., Email Scheduler, Boomerang).
• Hands-on experience with office equipment, including fax machines, printers, and copiers.
• Minimum of 3 years of experience in bookkeeping, including bank reconciliations, accounts payables, and accounts receivables (preferred).
• Excellent time management skills with the ability to multitask, prioritize, and thrive in a fast-paced environment.
• Exceptional attention to detail and problem-solving abilities.
• Strong written and verbal communication skills, with the ability to interact professionally with employees, vendors, and clients.
• Outstanding organizational and planning skills, with a proactive approach to improving processes.
• A creative mindset with the ability to suggest innovative improvements to office operations.
• High school diploma required; additional qualifications such as a certificate in Administrative Assistance or Secretarial Studies are a plus.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Compensation and Benefits

• Job Type: Full-time or Part-time
• Salary Range: $60,000 - $85,000 per year, commensurate with experience and qualifications.
• Schedule: 8-hour shifts, Monday to Friday, day shift.
• Benefits:
  • Competitive salary with opportunities for growth.
  • Paid time off and holidays.
  • Opportunities to participate in company events and celebrations.
  • Supportive and collaborative work environment with a focus on professional development.

Salary : $60,000 - $85,000