Listing Support and Personal Assistant

Overview
We are seeking a dynamic and highly organized Listing Support and Personal Assistant to join our team. This role is vital in managing daily administrative tasks, supporting project coordination, and ensuring smooth operations across various functions. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a proactive attitude. This paid position offers an exciting opportunity to contribute to a professional setting while honing your administrative and support skills.

Responsibilities

• Provide comprehensive personal assistance, including amazon returns, property checks, and grabbing mail and using tools like Microsoft Outlook Calendar and Google Workspace.
• Support processes by fact checking or overseeing technology deployments with accuracy and attention to detail.
• Manage office operations efficiently by handling phone etiquette, data entry, filing, and front desk duties using multi-line phone systems and office management software such as accounting software, technology and DocuSign.
• Coordinate projects by tracking deadlines, communicating with vendors or clients, and ensuring very timely completion of tasks through effective project management practices. We have a very fast turn around time for maintenance requests and other needs.
• Assist with bookkeeping tasks including payments, team roles do change and adaptability is required.
• Conduct transcription and proofreading of documents to ensure clarity, accuracy, and professionalism in all communications.
• Support event planning activities for team meetings or client events, handling welcome kits and bookings to materials preparation.

Experience

• Proven experience in administrative support roles with a focus on personal assistance or executive administrative functions. Real estate experience a plus.
• Demonstrated proficiency in office management tools such as Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and technologically savvy.
• Strong organizational skills with the ability to prioritize tasks effectively in a multitasking environment. Planner mentality is crucial to tackling each day strategically.
• Experience with data entry, filing systems, clerical duties, and customer service is essential. Five star hat must always be on for internal team and clients as well as vendors; everyone.
• Familiarity with bookkeeping software like QuickBooks and document signing platforms such as DocuSign is preferred.
• Excellent phone etiquette skills across multi-line phone systems coupled with professional communication abilities.
• Ability to proofread documents meticulously and perform transcription accurately while maintaining confidentiality. Join us as a Listing Support and Personal Assistant if you’re eager to bring energy into your workday while supporting our team’s success through exceptional organizational skills and proactive support! This job is for those who want to work hard and grow within one of the best family run places to work!

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule
• Professional development assistance

Work Location: In person

Salary : $18 - $22