What are the responsibilities and job description for the Home Health Administrative Assistant – Part-Time, Growth to Full-Time position at We're No Different Care Home Health Agency?
Overview
Join We’re No Different Home Health Agency as a Home Health Administrative Assistant and become an important part of our growing home health agency.
This part-time position is ideal for someone who is organized, dependable, professional, detail-oriented, and an effective communicator. The role will begin at approximately 15–20 hours per week, generally from 9:00 AM–2:00 PM, with the opportunity to grow into a full-time position as the agency expands.
The Home Health Administrative Assistant will support daily office operations, staff communication, scheduling, recruitment and onboarding activities, documentation follow-up, community engagement, outreach, and other administrative functions.
Previous healthcare, home health, or medical office experience is beneficial, but not required. We are willing to train the right individual who demonstrates initiative, professionalism, consistency, strong communication skills, and a willingness to learn.
Pay: $17.00–$21.00 per hour, based on experience and qualifications.
Responsibilities
- Provide general administrative and clerical support for daily agency operations
- Answer telephone calls and respond professionally to emails and other communications
- Maintain regular and professional communication with agency staff
- Assist with staff scheduling, meetings, trainings, and general coordination
- Assist with recruitment, applicant communication, interview scheduling, and new-hire onboarding
- Follow up with staff regarding required documents, credentials, trainings, and outstanding requirements
- Maintain organized personnel records, administrative files, and tracking systems
- Monitor deadlines and consistently follow up on incomplete or outstanding items
- Assist with client, family, healthcare provider, and referral-source communication
- Assist with referrals and gathering required information
- Assist with insurance and payer credentialing processes, including telephone and email follow-up, with training provided
- Support coordination of community events, outreach activities, agency outings, health fairs, and networking opportunities
- Assist with identifying and developing relationships with community organizations, referral sources, healthcare professionals, and potential partners
- Professionally represent We’re No Different, LLC during community engagement and networking activities
- Assist with basic social media, marketing, and outreach efforts
- Use Microsoft Office and other electronic platforms for scheduling, communication, documentation, credentialing, and training
- Maintain HIPAA compliance, confidentiality, and professionalism at all times
- Participate in cross-training and professional development as the agency continues to grow
- Perform other administrative duties as assigned
Skills
- Excellent written and verbal communication skills
- Ability to compose clear and professional emails and correspondence
- Strong interpersonal and staff communication skills
- Strong organizational and time-management skills
- Excellent attention to detail and follow-through
- Dependable, punctual, attentive, and consistent
- Ability to work independently after receiving appropriate training and direction
- Ability to manage multiple tasks and priorities while meeting deadlines
- Strong initiative and willingness to learn
- Professional telephone etiquette and customer service skills
- Comfortable communicating with staff, clients, families, healthcare professionals, and community partners
- Comfortable participating in community outreach and networking activities
- Proficiency with Microsoft Office, including Word, Excel, and Outlook
- Comfortable learning electronic scheduling, documentation, credentialing, and training platforms
- Ability to maintain confidentiality and appropriately handle sensitive information
- Familiarity with healthcare, home health, medical terminology, staffing, scheduling, onboarding, or credentialing is preferred but not required
This role is ideal for someone who wants to grow with a developing home health agency and become a dependable member of the team. We are looking for an individual who takes pride in staying organized, communicating professionally, following through consistently, supporting staff, and helping strengthen We’re No Different’s presence within the community.
Pay: $17.00 - $21.00 per hour
Work Location: In person
Salary : $17 - $21