What are the responsibilities and job description for the ADMINISTRATIVE OPERATIONS COORDINATOR position at WE ARE SHARING HOPE SC?
Summary
Performs a variety of administrative duties for Operations and specifically provides administrative support to the Office Manager and Leadership within the organization.
Essential Duties & Responsibilities
- Oversees and coordinates the company fleet vehicle program in conjunction with the Business Office and Travelers.
- Coordinates hotel accommodations for Travelers/Independent Contractors supporting the organization.
- Assists administrative team with ensuring office is maintained well and is appealing to staff and visitors.
- Assists the OM and Business Office with all corporate needs, renewals, and other areas of risk management.
- Assists the OM with all needs related to Leadership programs and/or projects.
- Assists the OM, Operations and the Director, Human Resources with any needs.
- Maintains and manages contract database for all non-qualified vendors and contracted partners.
- Assists the OM, Operations and Operations Directors with scheduling needs and meeting coordination.
- Assists with preparation and restoration of conference rooms, facilities and/or equipment needs for scheduled activities/meetings.
- Prepares and maintains minutes and distributes accordingly.
- Prepares and distributes correspondence in various formats to appropriate individuals/groups.
- Performs general administrative duties, including, but not limited to, data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.
- Provides periodic back-up to Front Desk Concierge (admin team member) when needed.
- Other duties as assigned.
- AS degree in Business Administration required;
- 5 years in an administrative assistant position with general office policy and procedure experience required;
- Computer literate with high level proficiency using spreadsheet, database programs and word processing;
- Ability to follow verbal and written instructions and work on projects with little to no supervision;
- Or an equivalent combination of education and experience.