What are the responsibilities and job description for the Billing Administrative Assistant position at WCD & Associates?
Position
The Billing Administrative Assistant is a support role focused on assisting with invoicing, payment tracking, and other related billing tasks. This position works under the direct supervision of the management team and plays a key role in maintaining accurate records and supporting the company’s billing process.
Job Type
- Part-Time (10 Hours per week – Flexible hours between Monday- Friday 8am – 5pm)
- In-Office position only
Responsibilities
· Process invoices and payments accurately and efficiently using BQE Core
· Manage customer accounts and resolve billing disputes in a timely and professional manner
· Maintain accurate records of invoice status, payment history, and follow-up actions in shared tracking systems
· Communicate with clients and internal team to gather and provide information
· Generate reports on billing activity and trends
· Provide general support to the accounting and administrative teams as needed
Requirements
- Strong knowledge of Accounts Receivable processes and follow-up practices.
- Experience with BQE Core, QuickBooks, or similar project/billing software.
- Proficiency in Microsoft Excel, Outlook, and cloud-based file management systems.
- Ability to handle confidential information and prioritize tasks independently.
- Excellent verbal and written communication skills.
- Strong attention to detail and follow-through.
- Previous experience in professional services, AEC, or billing in a project-based environment preferred.