Billing Administrative Assistant

Position

The Billing Administrative Assistant is a support role focused on assisting with invoicing, payment tracking, and other related billing tasks. This position works under the direct supervision of the management team and plays a key role in maintaining accurate records and supporting the company’s billing process.

Job Type

• Part-Time (10 Hours per week – Flexible hours between Monday- Friday 8am – 5pm)
• In-Office position only

Responsibilities

·        Process invoices and payments accurately and efficiently using BQE Core

·        Manage customer accounts and resolve billing disputes in a timely and professional manner

·        Maintain accurate records of invoice status, payment history, and follow-up actions in shared tracking systems

·        Communicate with clients and internal team to gather and provide information

·        Generate reports on billing activity and trends

·        Provide general support to the accounting and administrative teams as needed

Requirements

• Strong knowledge of Accounts Receivable processes and follow-up practices.
• Experience with BQE Core, QuickBooks, or similar project/billing software.
• Proficiency in Microsoft Excel, Outlook, and cloud-based file management systems.
• Ability to handle confidential information and prioritize tasks independently.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Previous experience in professional services, AEC, or billing in a project-based environment preferred.