What are the responsibilities and job description for the Administrative Assistant position at WBE Technologies LLC?
Benefits:
Location: Renton, WA (Hybrid Preferred)
Position Type: Full-Time
Reports To: President & CEO
About The Opportunity
WBE Technologies is seeking an exceptionally organized, proactive, and business-savvy Administrative Assistant to serve as the trusted right hand to the CEO. This is not a traditional administrative role—this position requires strong business acumen, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.
The ideal candidate is highly detail-oriented, resourceful, technologically sophisticated, and capable of operating professionally with executives, customers, vendors, investors, and strategic partners.
Key Responsibilities
Executive Support
Technical Skills
We are looking for someone who is:
- 401(k)
- Employee discounts
- Paid time off
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Vision insurance
Location: Renton, WA (Hybrid Preferred)
Position Type: Full-Time
Reports To: President & CEO
About The Opportunity
WBE Technologies is seeking an exceptionally organized, proactive, and business-savvy Administrative Assistant to serve as the trusted right hand to the CEO. This is not a traditional administrative role—this position requires strong business acumen, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.
The ideal candidate is highly detail-oriented, resourceful, technologically sophisticated, and capable of operating professionally with executives, customers, vendors, investors, and strategic partners.
Key Responsibilities
Executive Support
- Manage CEO calendar, travel, meetings, and daily priorities.
- Coordinate board meetings, executive reviews, and customer presentations.
- Prepare agendas, meeting materials, executive summaries, and action-item tracking.
- Screen communications and prioritize urgent matters.
- Draft and edit professional correspondence on behalf of the CEO.
- Coordinate internal and external meetings with customers, vendors, and leadership teams.
- Manage follow-up actions to ensure accountability and timely completion.
- Support special projects and corporate growth initiatives.
- Maintain organized electronic filing systems and confidential records.
- Coordinate corporate events, customer visits, and executive travel logistics.
- Implement process improvements that increase executive productivity.
Technical Skills
- Advanced Microsoft 365 skills (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)
- Strong PowerPoint presentation development abilities
- Proficiency with DocuSign and electronic contract management
- Ability to utilize AI productivity tools such as Microsoft Copilot and ChatGPT
- Strong document management and project tracking capability
- Excellent written and verbal communication skills
- Exceptional organizational and time-management abilities
- Ability to prioritize competing demands with minimal supervision
- Strong business judgment and problem-solving skills
- High degree of professionalism and confidentiality
- Comfortable interacting with executives, customers, and board members
- 3-5 years supporting senior executives, CEOs, or business owners
- Project management experience
- Exposure to finance, contracts, and business operations
- Associate's or Bachelor's degree preferred
We are looking for someone who is:
- Highly dependable and trustworthy
- Proactive rather than reactive
- Detail-oriented without losing sight of strategic priorities
- Comfortable working in a fast-paced growth environment
- Professional, polished, and confident
- Capable of anticipating needs before being asked
Salary : $65,000 - $85,000