What are the responsibilities and job description for the Permit Coordinator position at WB Engineers+Consultants?
Job Overview
Permit Coordinator to own the permit lifecycle for EV charging infrastructure projects across multiple states, from application through final inspection and permit closeout. You will join a team that delivers electrical engineering, permitting, and design coordination for national EV charging clients. You will be the day-to-day point of contact between WB, our clients, and Authorities Having Jurisdiction (AHJs), managing a high volume of concurrent sites with minimal oversight and sound judgment.
Key Responsibilities
Permit Coordinator to own the permit lifecycle for EV charging infrastructure projects across multiple states, from application through final inspection and permit closeout. You will join a team that delivers electrical engineering, permitting, and design coordination for national EV charging clients. You will be the day-to-day point of contact between WB, our clients, and Authorities Having Jurisdiction (AHJs), managing a high volume of concurrent sites with minimal oversight and sound judgment.
Key Responsibilities
- Assemble permit packages from engineers, designers, contractors, and utilities, and confirm each is complete and accurate before submission.
- Research AHJ submittal requirements, fees, review timelines, and local amendments, and keep WB's AHJ permitting database current.
- Submit electrical, building, zoning, and site permit applications through AHJ portals, by mail, or in person.Serve as primary liaison with AHJ plan reviewers and inspectors; track review comments and coordinate timely resubmittals with the design team.
- Maintain permit schedules and update the master tracker daily with status, jurisdiction, submission and expiration dates, and open actions.
- Coordinate inspections with contractors and confirm conditions are resolved so permits are finaled and sites can be energized and closed out.
- Prepare status reports for project managers, WB leadership, and client program teams on permit health across the portfolio.
- Flag permit risks to schedule or budget early and recommend mitigations, such as pre-application meetings or phased submittals.
- Keep permit records, approvals, and correspondence organized and audit-ready.
- Help standardize templates, checklists, and tracking workflows as the practice grows.
- 3 years in construction permitting, expediting, or project coordination, including ownership of permits from submission through final.
- Bachelor's degree in construction management, engineering, business, (or a related field); or equivalent exoerience.
- Working knowledge of electrical and building permit processes and how AHJs review and inspect work.
- Proven ability to manage many concurrent permits across different jurisdictions independently.
- Proficiency with tracking tools such as Monday.com, Smartsheet, or Excel, and with online AHJ permit portals.
- Clear, professional written and verbal communication with reviewers, inspectors, clients, and internal teams.
- Strong attention to detail and document accuracy.
- Experience permitting EV charging stations, solar, telecom, or other multi-site infrastructure programs.
- Familiarity with the National Electrical Code (NEC) and common local amendments.
- Experience with zoning, site plan, right-of-way, or fire/life safety approvals.
- Experience coordinating with electric utilities on service applications.
- Experience at an engineering or consulting firm serving outside clients.
- PMP, CAPM, or a permit technician certification (e.g., ICC Permit Technician).