Executive Assistant & Office Manager

Institution: Fintech Startup, Payments

Role: Executive Assistant

Location: Chicago, IL (onsite)

Salary: $80k - $120k

About the Company

Our client is a FinTech start-up specializing in the acceleration of money movement and payment solutions. They have built a full encompassing intuitive platform that allows businesses to grow with instant settlement, fraud & chargeback indemnity, global pay-in, multi-currency FX, and unified payouts all in one place. They are revolutionizing global financial infrastructure with stable coins, fraud prevention, and instant settlements.

The Role

They have been rapidly growing and our looking to add an Executive Assistant and Office Manager to support the CEO and ensure smooth daily operations. This individual will play a key role in managing executive priorities, coordinating cross-functional initiatives, and maintaining an efficient office environment that enables their team to focus on rapid growth. This position is meant for someone who thrives in fast-paced environments, excels at organization and problem-solving, and wants to be at the center of a high-growth fintech company.

What You’ll Do

• Manage the CEO's calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and priorities
• Coordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely completion
• Own office operations including vendor management, supplies, equipment, facilities coordination, and creating a productive work environment
• Plan and execute company events, team activities, and off-sites that strengthen culture and collaboration
• Serve as a liaison between the CEO and internal/external stakeholders, managing communications and follow-ups
• Support administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item tracking
• Manage office budget and expense tracking for operations and team activities
• Coordinate onboarding logistics for new hires and ensure smooth integration into the team

What They’re Looking For

• 3 years of experience in executive assistant, chief of staff, or office management roles
• Experience optimizing AI tools or high curiosity to utilize AI tools to automate manual workflows
• Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills with high attention to detail
• Proactive problem-solver who can anticipate needs and take initiative autonomously
• Discretion and professionalism when handling confidential information
• Comfort with ambiguity and ability to adapt quickly in a high-growth environment

Preferred skills

• Experience supporting executives in fast-paced startup or fintech environments
• Familiarity with project management tools and executive productivity systems
• Background coordinating events and team activities