What are the responsibilities and job description for the Administrative Assistant III / Fellowship Coordinator position at Wayne State University Neurology?
Wayne State University and Wayne Health are seeking a Administrative Assistant III / Fellowship Coordinator to support the Department of Neurology. This dual-function role divides its time between coordinating the department's ACGME-accredited fellowship program on behalf of Wayne State University's Graduate Medical Education (GME) Office and providing administrative support to departmental faculty and leadership under Wayne Health.
Responsibilities:
• Coordinate all operational aspects of the assigned fellowship program, including participation in fellow recruitment and selection.
• Oversee program reporting; maintain case logs; coordinate fellow evaluations, duty hours, and conference attendance.
• Serve as a member of the Clinical Competency Committee and support the fellow remediation process.
• Serve as liaison between GME Office leadership, Program Directors, fellows, and departmental coordinators.
• Prepare and submit reports required to maintain program certification with GME and ACGME.
• Maintain fellowship program communications, web content, and recruitment materials.
• Provide administrative support to department leadership, including correspondence involving medical/legal terminology.
• Answer telephones and triage inquiries, including patient calls; maintain office supplies and faculty schedules.
• Maintain departmental calendars; schedule meetings, conferences, and use of facilities.
• Assist with faculty credentialing materials and CV maintenance.
• Transcribe and log what was billed for patient encounters and clinical operations activity as part of routine recordkeeping, flagging any missed or incomplete billing to the Billing Department.
Qualifications:
• Bachelor's degree in health care administration or related field preferred; equivalent combination of education and experience (4 years) in a health care environment may be considered.
• Minimum two years of job-related experience in an academic health care environment.
• Working knowledge of GME/ACGME policies, or ability to learn quickly.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office; able to type at least 55 wpm.
• Self-motivated, detail-oriented, and able to work independently.
The ideal candidate is highly organized, detail-oriented, and comfortable moving between structured program-compliance work and day-to-day office administration in a fast-paced academic medical environment.
Wayne State University and Wayne Health are equal opportunity employers.