What are the responsibilities and job description for the Administrative Assistant position at WAYNE AUTOMATIC FIRE SPRINKLERS INC?
Sales Administrative Assistant
Wayne Automatic Fire Sprinklers, Inc. is a family business with an incredible culture and a lot of heart, coupled with over 47 years of success. We have over 650 team members in five locations in Florida and two in North Carolina.
We are seeking a proactive and detail-oriented Sales Administrative Assistant to support our sales team in our Ocoee location and assist with a variety of administrative and operational tasks. This role requires strong organizational skills, the ability to multitask, and a customer-focused mindset in a fast-paced environment.
The ideal candidate is dependable, resourceful, and enjoys supporting a team while keeping projects and information well organized. We are looking for individuals who are bold, curious, innovative, and caring.
Responsibilities for this role include
- Answer incoming calls and route them accordingly
- Provide customer support to both external and internal customers
- Review, enter, and distribute sales opportunities
- Run reports and maintain opportunities through our company’s tracking funnel
- Track and report recently won projects
- Print and bind large documents/plans
- Help with a wide range of research tasks
- Maintain electronic filing systems and organize project documentation
- Support record keeping and document management for sales and project activities
- Perform other administrative duties as needed to support the sales team
Qualifications
- Minimum 2 years of experience in an office environment preferred (construction or service industry experience is a plus, but not required)
- Previous administrative or office management experience preferred
- Proficiency in Microsoft Office Suite, particularly Excel advanced functions, PowerPoint, and Outlook
- Strong organizational and time management skills
- Professional demeanor with excellent communication and phone etiquette
- Friendly and customer-focused attitude
- Self-motivated with the ability to multitask and adapt in a fast-paced environment
- Willingness to learn and take initiative
Why should I join Wayne Automatic?
- We provide a highly competitive compensation package, including performance incentive pay (PIPs) based on the work you perform and the branch/department you work in.
- Weekly Pay
- 401(k) plan with company match based on profits
- Excellent medical/dental/vision/life/disability insurance plans
- Paid time off and holidays
- Employee Assistance Program
- Many Administrative positions offer flexible work schedules and/or hybrid opportunities
- General Motors Vehicle Discount Program for all WAFS employees
- Home fire sprinkler system discounts
- Ability to move up in the company (we promote from within!)
- Excellent training, including Wayne Academy
- State-of-the-art technology and tools
- Offsite Company Team Building & Celebration Events
- A company culture that promotes continuous growth in your career!
- Wayne Automatic is proud to be an Employee-Owned Company!
We provide equal opportunities to all candidates and are an EEO/VETs/Disability/DFWP employer.