What are the responsibilities and job description for the Site Administrator position at Wayfair?
About the Role: Your Impact
As the onsite Administrative Assistant, you are responsible for creating a welcoming experience for external visitors, assisting with site safety & security and providing site support as needed.
What You’ll Do:
- Manage front desk & lobby area for the site, including overall cleanliness and organization
- Help ensure site security by monitoring visitor access into site & requiring sign-in
- Greet and direct interviewees, new hires, vendors and any other visitors
- Assist with visitor badge access granting & removal process
- Oversee incoming mail (accept and sign for deliveries) & distribution process in addition to outgoing mail when approved
- Assist Support teams on an as needed basis:
- Community Operations: involvement in New Hire Onboarding activities, including photo uploads, badge creation
- Recruiting: greeting candidates, open house events, etc.
- Support onsite Engagement Specialist as needed with employee engagement events, communications and manager activities
Provide support for general site operations as assigned by Site Director
What You’ll Need:
- Bachelor’s degree or equivalent Administrative Assistant experience
- Excellent verbal and written communication skills with the ability to interface effectively across all levels of the organization and build internal and external relationships
- Meticulous attention to detail and strong planning and forward-thinking capabilities
- Flexible and able to handle ad-hoc issues that may arise outside of core business hours
- Proficiency with MS Office Suite (Word, PowerPoint, Excel) and Google Suite (G-Mail, GoogleSheets, GoogleForms)
Project management skills preferred
Assistance for Individuals with Disabilities
Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.
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About Wayfair Inc.
Wayfair is one of the world’s largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we’re reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you’re looking for rapid growth, constant learning, and dynamic challenges, then you’ll find that amazing career opportunities are knocking.
No matter who you are, Wayfair is a place you can call home. We’re a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That’s why we’re proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.
Your personal data is processed in accordance with our Candidate Privacy Notice (https://www.wayfair.com/careers/privacy). If you have any questions or wish to exercise your rights under applicable privacy and data protection laws, please contact us at dataprotectionofficer@wayfair.com.
Salary : $23