What are the responsibilities and job description for the Clerk - Accounting Specialist position at Waxahachie Independent School District?
Duty Days:
226
Reports to:
Director of Accounting
Pay Grade:
6
Dept/School:
Business Office
Pay Schedule:
Paraprofessional Pay Schedule
Wage/Hour:
Non-Exempt
Date Revised:
2025
Primary Purpose
Account for all revenue received by the district and ensure timeliness of deposits to bankQualifications
Education/Certification
- Minimum of a High School Diploma or GED
- Experience with Accounts Receivable/Accounts Payable and Purchasing required; school district experience preferred TASBO certification preferred
Special Knowledge/Skills
- Demonstrate proficiency in handling matters of highly confidential nature
- Skyward experience preferred
- Knowledge of accounting principals
- Effective communication and interpersonal skills
- Ability to work with numbers in an accurate and efficient manner
- Ability to use calculator (10 key by touch)
- Ability to use personal computer to create spreadsheets and word documents
- Ability to work independently Must possess personal qualities related to respect for the rights and confidentiality of others
Major Duties and Responsibilities
- Responsible for daily emails of updated purchase orders to campuses and departments
- Assist Accounting Director with RFP solicitations and purchasing duties as assigned
- Assist Accounting Director with annual duties such as 1099 reporting & preparation
- Assist Accounting Director in training of all district employees that use the Finance/Budgetary software for initiating requisitions/purchase orders. Assist such staff with software problems, corrections, deletions and additions pertaining to requisitions and purchase orders. Assist staff with account/budget inquiries and histories
- Maintain Master Vendor Listing by adding new vendors and making changes to existing vendors
- Receipt all revenues received from tax office, investments, campuses, child nutrition, athletic departments, TEA, building rental, and any other misc. revenue
- Responsible for correct account coding, depositing funds in bank, and entering receipts into Finance system
- Review account code and prepare all utility and phone bills for payment, maintain spreadsheet data
- Prepare end of month tax collection information necessary for month end closing and school board reports. Reconcile on-line payment receipts to funds deposited in bank accounts
- Prepare and enter into Finance system various journal entries receipt of funds into pools, account code corrections, etc.
- Inform and advise Accounting Director of matters concerning revenue/purchasing and job related areas Back-up Accounts Payable clerk in the event of employee absence
Professional Conduct:
- Demonstrates ability to remain calm and withstand pressures.
- Flexible to changes in routine and adapts quickly to changing situations.
- Reliable and responsible attendance and punctuality.
- Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
- Tools/Equipment Used: Standard office equipment including personal computer and peripherals; copier, calculator and fax machine
- Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
- Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
- Lifting: Occasional light lifting and carrying (less than 15 pounds)
- Environment: Frequent districtwide travel; occasional statewide travel
- Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary : $23 - $29