What are the responsibilities and job description for the Scheduling Coordinator position at WAVSYS?
Must Have high-volume scheduling experience
Scheduling Coordinator Job Description
- Seeking a detail-oriented Contract Talent Acquisition (TA) Coordinator to support our TA Team Recruiters, hiring managers, and candidates across the full hiring lifecycle and its day-to-day activities.
- This role will collaborate with our full-time TA Coordinator to ensure a seamless recruiting experience, maintain data integrity, generate reports, and improve operational processes. You’ll partner closely with broader People & Culture team and play a critical role in delivering an efficient, candidate-focused hiring process.
- Location: Denver, CO
- Contract duration: 6 months
More About What You’ll Get To Do:
- Coordinate interviews, manage scheduling logistics, and support Recruiter and candidate communication.
- Create and update job postings; maintain requisitions in Workday (ATS).
- Own offer letter generation, background checks, and onboarding tasks in Workday.
- Ensure timely updates to candidate status and hiring data.
- Manage external platforms (LinkedIn, Indeed, SeekOut, Circa, Asana) and job postings.
- Track and report weekly on TA metrics using Workday and Excel; generate KPIs and insights.
- Assist in the management of contingent worker processes, liaising with vendors and internal partners.
- Serve as point of contact for Workday recruiting support and testing; submit and track tickets.
- Create and maintain internal documentation and process guides; maintain TA team shared drive.
- Drive process improvements to enhance TA team efficiency and candidate experience.
- Assist with planning and executing internal/external recruiting events.
What You’ll Need:
- Bachelor’s degree in HR, Business, or related field, preferred.
- Minimum of 3 (three) years of proven experience in TA coordination, operations, processes, and recruiting support.
- Experience with Workday ATS, required.
- Proficiency in Microsoft Office, especially Excel.
- Strong attention to detail, organization, and ability to manage multiple priorities in a fast-paced environment.
- Clear communication skills with a collaborative, proactive, polished approach across all levels of the organization
- Ability to handle confidential information with discretion.
Salary : $30 - $35