What are the responsibilities and job description for the Philanthropy & Engagement Coordinator (Administration) position at Wave Hill?
Key Responsibilities
Benefits
Medical, Dental, and Vision insurance, Life insurance, 401K and pension, paid time-off, and hybrid remote work programs.
Wave Hill is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wave Hill is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and activities. To request reasonable accommodation, contact humanreources@wavehill.org.
- Prepare donor correspondence, including acknowledgments, solicitations, pledge reminders, and supporting materials, ensuring accuracy and timely completion.
- Coordinate donor stewardship and recognition to strengthen relationships with donors at all levels.
- Provide administrative support for the Philanthropy & Engagement team and the President & Executive Director, including managing calendars, scheduling, and setting up events and meetings.
- Serve as a liaison to the Board of Directors and committees, maintain and create materials, and coordinate meetings and communications.
- Maintain accurate donor information, gift records, reports, and departmental files across the CRM and other tracking tools to support effective operations.
- Conduct research and support prospect development.
- Serve as a point of contact for donors and Members via phone and email.
- Set up and maintain online giving platforms.
- Track expense budgets, process invoices, and manage stationery and supplies.
- Coordinate and contribute to events, department-wide initiatives, and special projects.
- Serve as backup support to other team members and enter donations and Memberships as needed.
- Perform other related duties as assigned.
- Bachelor’s degree or equivalent combination of education and experience.
- 2 to 4 years of relevant experience in a nonprofit fundraising office.
- Excellent written communication skills, including experience preparing donor correspondence.
- Strong attention to detail and organizational skills.
- Sound judgment and the ability to handle confidential information with discretion.
- Ability to prioritize tasks, manage competing deadlines, and work efficiently in a fast-paced environment.
- Proficiency with Microsoft office and CRM donor databases, preferably Blackbaud products.
- Interest in developing a career in nonprofit fundraising and donor relations.
- Full-time, non-exempt position, annual salary is $60,000.
- Monday – Friday with the flexibility to work evenings and weekends when needed.
Benefits
Medical, Dental, and Vision insurance, Life insurance, 401K and pension, paid time-off, and hybrid remote work programs.
Wave Hill is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Wave Hill is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, programs, and activities. To request reasonable accommodation, contact humanreources@wavehill.org.
Salary : $60,000