What are the responsibilities and job description for the Executive Director position at Wausau Area Mobile Meals?
Job purpose
This position is responsible for the activities of the Wausau Area Mobile Meals program, which include the daily and weekly communications with Aspirus Wausau Hospital to add and cancel customers and scheduling of routes and drivers. In addition, this position includes working with the Board, Board development, managing the budget to include paying bills, grant development, strategic planning and staff supervision.
Duties and responsibilities
The duties and responsibilities fall under these categories:
Volunteer Coordinator
- Recruit and train volunteers
- Coordinate and supervise volunteer schedules
- Schedule volunteers, being aware of the flexibility and restrictions of this group, knowing when to provide replacement if necessary
- Be flexible in your schedule to have the ability to drive a route if needed
Office Management
- Answer/respond to telephone requests (intake new clients)
- Coordinate new customer referrals to the program
- Receive proper set up information and medical necessity information (Social Worker, VNA, Physicians, etc.)
- Coordinate proper information with Aspirus Wausau Hospital – addition of new customers and cancellations/changes that may occur
- Establish and maintain an accurate recordkeeping program
- Prepare weekly route sheets for hospital and driver
- Bill meal recipients through established methods
- Keep office staff informed on current billing, monies received, and deposit procedures
- Coordinate daily tally sheets, disperse route books, number logs, and oversee the delivery of meals to drivers
- Send semi-annual and annual participation reports to United Way
- Keep company budget and pay bills using QuickBooks Online
- Ensure office staffing and supplies are maintained
Outreach
- Schedule home visits to each new client within one month of acceptance into the Program
- Make follow up calls as needed
- Serve as liaison between meal recipients and the office to ensure effective communication
Non-Profit Management
- Support and develop fund raising efforts
- Coordinate grant writing efforts as needed
- Work under the direction of the Board of Directors
- Attend meetings as directed
Qualifications
Qualifications include:
- Bachelor’s Degree or 3 – 5 years related experience
- Exceptional Customer Service skills
- Established Organizational Skills
- Computer knowledge
- Knowledge of QuickBooks Online a plus
- Flexibility with schedule
- Must possess a valid Wisconsin driver’s license and reliable personal vehicle.
- Volunteer Coordinator Experience
- Ability to multi-task and prioritize as necessary
Working conditions
Working conditions for this position can vary daily depending on needs. May spend most time on the telephone, may drive a route if necessary, or may coordinate and do paperwork.
Physical requirements
The ability to lift 20 to 25 pounds and the ability to climb stairs. Flexibility in work is necessary. May sit for periods of time. May drive on an as needed basis.
Job Type: Full-time
Pay: $40,000.00 - $43,000.00 per year
Work Location: In person
Salary : $40,000 - $43,000