Project Coordinator

Position Summary: The Project Coordinator works as part of the Project Team to ensure successful execution of construction projects. Working closely with the Project Manager or Assistant Manager and the field supervisors, the coordinator is responsible for organizing project documentation, tracking deliverables, communicating deadlines and ensuring clear communication among all stakeholders.

Depending upon the project assignment, work responsibilities may vary greatly. This offers opportunity for growth and expanding responsibilities in other areas of Watts Electric.

Essential Job Functions Examples:

• Abide by Company goals and objectives, Safety, Quality, Production and Employee satisfaction

Safety

• Be an active participant in the Safety Program to ensure a positive safety culture throughout the site.

• Collect safety documentation as required and provide to appropriate parties

• Act as on-site administrative support for the Safety Professional(s) as requested

• Maintain the PPE levels and distribution at the project site.

Administrative

• Maintain supplies for jobsite needs and act a technical support for field personnel

• Track budgets for jobsite overhead items

• Collect and submit all field cost documentation and submit, such as receipts, ship tickets, etc.

• Coordinate out of town travel arrangements – travel requests, etc.

• Serve as liaison between office staff, site team, and occasionally between suppliers and subcontractors.

• Act as an on-site assistant for HR – coordinate local interviews as requested, collect and submit hard copies of documentation for HR Platform

• Collect/Monitor jobsite paperwork to ensure submission and share reporting as required by the project such as daily reports, equipment reporting, JSA, productivity reporting, etc.

Management Assistance

• Maintain document control for the project

• Compile project submittals under guidance of field management team, submit and track responses.

• Track material delivery/lead time as requested.

• Maintain and update the submittal log and ensure proper storage of all submittal iterations.

• Assist with compiling Owner/GC reporting for submission by the Project Manager

• Assist in preparing close out documentation and testing reports.

• Maintain Quality and Lessons Learned logs for the project and provide reporting regularly to project staff.

• Attend meetings as requested.

Job Costing

• Build and maintain the LCPR (labor cost productivity report) utilizing payroll and jobsite quantity installation reporting and submit to the PM/APM/Superintendent weekly.

• Assist in compilation of billings for project both stored material and progress payment billing.

• Review daily time for jobsite to ensure accuracy and proper classification of all workers

• Review Per Diem weekly and provide information to Payroll Department as needed.

• Review open Purchase Orders regularly to ensure timeliness of payables and accurate information for monthly budget comparison.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and or Experience

Preferred Talents:

To perform this position successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

• Organizational Skills – Must be able to maintain accuracy and structured organization of a wide variety of information and documentation

• Flexibility – Ability to work with frequent interruption and adaptation. The first responsibility of everyone is Safety, the second responsibility of support staff to remove any barriers hindering the field personnel.

• Technical Skills - Assesses own strengths and weakness; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

• Interpersonal Skills - Focuses on resolving conflicts; Maintains confidentiality; Listens and gets clarification; Responds well to questions.

• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Quality Management -Looks for ways to improve and promote quality in assigned duties.

• Ethics -Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

• Motivation/Initiative - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence, Volunteers readily; Seeks increased responsibilities; Takes action for self-development.

• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to the means necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential function of the position.

While performing the duties of this position, the employee is required to sit and stand
for long periods of time, use hand to finger, talk and hear phone conversations and virtual conferences. The employee is occasionally required to walk on uneven surfaces and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions.

The position will be based at a construction site. The noise level is usually quiet to moderate in the office, while regular exposure to site conditions
will result in the employee being
experiencing outside weather conditions; occasionally exposed to wet and or humid conditions. Moving mechanical parts, high precarious places, extreme cold, and extreme heat. The noise level in the work environment is usually moderate.

Other Requirements