Administrative Specialist - Risk Management

Risk Management Coordinator

Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. With a strong reputation for excellence and continued growth, we are seeking a detail-oriented and organized Administrative Assistant to support our Risk Management Department.

The Administrative Specialist - Risk Management provides administrative and clerical support, essential to the daily operations of the department. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced construction environment.

Essential Duties and Responsibilities

Claims Administration & Risk Support

• Assist with the intake, logging, tracking, and filing of incident, accident, and claims reports from job sites.
• Maintain organized records for workers' compensation, automobile liability, general liability, property, and other insurance-related claims.
• Coordinate claim documentation and communications with employees, supervisors, insurance carriers, medical providers, third-party administrators (TPAs), and legal representatives as directed.
• Assist in preparing claims summaries, loss run reports, and supporting documentation for management review.
• Maintain accurate electronic and physical filing systems for risk management records and confidential documentation.
• Support the Risk Manager with insurance renewals, audits, and policy documentation.

Insurance & Compliance Support

• Assist with the preparation, tracking, and maintenance of Certificates of Insurance (COIs), endorsements, policies, and subcontractor insurance documentation.
• Monitor subcontractor compliance with insurance requirements and report deficiencies to the Risk Manager.
• Assist with OSHA recordkeeping and safety-related administrative reporting requirements.
• Maintain training, certification, and compliance tracking logs for employees and field personnel.
• Assist in maintaining company schedules and records related to vehicles, equipment, and property values for insurance purposes.
• Provide general administrative support including scheduling, correspondence, data entry, filing, scanning, and phone management.
• Coordinate communication between Risk Management, Safety, Operations, HR, Accounting, and project teams.
• Prepare reports, spreadsheets, presentations, and other departmental documentation as requested.
• Support departmental organization and workflow management to ensure timely processing of documentation and requests.
• Perform other duties as assigned by the Risk Manager and/or company leadership.

Qualifications

• High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred.
• Minimum of two (2) years of administrative support experience required.
• Experience in construction, insurance, safety, risk management, or related industries strongly preferred.
• Familiarity with workers' compensation claims, insurance documentation, or safety compliance processes is a plus.
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and Teams.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally and discreetly.
• Strong attention to detail and accuracy in recordkeeping and data entry.
• Ability to work independently and collaboratively in a fast-paced construction environment.

Pay and Benefits

• Pay is negotiable based on experience
• Health, dental, vision, life, short and long term disability
• 401(k) with company match and 100% immediate vesting
• PTO and paid holidays

Watson Civil Construction is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. DFWP