What are the responsibilities and job description for the Clerical Specialist Nights position at Watertown Regional Medical Center?
Watertown, Wisconsin
Facility Watertown Regional Medical Center
Req ID 555657 Post Date 05/28/2026 Category Administrative
Apply Now
Description
Be part of Watertown Regional Medical Center, an acute-care hospital in southeastern Wisconsin that consistently earns national awards for its high-quality care from the likes of Becker's Hospital Review, Chartis, Healthgrades, The Leapfrog Group, and parent company ScionHealth. Watertown Regional's exceptional care across multiple specialty services is also reflected in its numerous accreditations and certifications. Join our team and grow your career in a hospital where everyday excellence meets or exceeds expectations.
Schedule
Job Summary
Week 1: Sunday, Tuesday, Thursday, Friday
Week 2: Monday, Wednesday, Thursday, Saturday
10pm to 6am
The Clerical Specialist – Physician Services provides administrative, clerical, and customer service support to ensure efficient operation of physician services within the hospital or clinic setting. This role includes responsibilities such as managing correspondence, maintaining files and records, scheduling, and handling basic accounting functions. The Clerical Specialist serves as the first point of contact for patients and visitors and contributes to maintaining a professional and welcoming environment.
Essential Functions
Education
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What makes Kindred Hospital a great place for RNs to work?
Transcript
Kindred's been a great place to work for me personally, especially coming out as a new RN. This being my first job, I appreciated being at Kindred because my coworkers. They supported me. They were there when I needed questions answered. They were always willing to help even before I asked. They helped to develop me as a nurse. They help me progress as a nurse. And the teamwork that is shown at Kindred is amazing.
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00:00
Kindred's been a great place to work for me personally, especially coming out …
Kiaa
Registered Nurse
Facility Watertown Regional Medical Center
Req ID 555657 Post Date 05/28/2026 Category Administrative
Apply Now
Description
Be part of Watertown Regional Medical Center, an acute-care hospital in southeastern Wisconsin that consistently earns national awards for its high-quality care from the likes of Becker's Hospital Review, Chartis, Healthgrades, The Leapfrog Group, and parent company ScionHealth. Watertown Regional's exceptional care across multiple specialty services is also reflected in its numerous accreditations and certifications. Join our team and grow your career in a hospital where everyday excellence meets or exceeds expectations.
Schedule
Job Summary
Week 1: Sunday, Tuesday, Thursday, Friday
Week 2: Monday, Wednesday, Thursday, Saturday
10pm to 6am
The Clerical Specialist – Physician Services provides administrative, clerical, and customer service support to ensure efficient operation of physician services within the hospital or clinic setting. This role includes responsibilities such as managing correspondence, maintaining files and records, scheduling, and handling basic accounting functions. The Clerical Specialist serves as the first point of contact for patients and visitors and contributes to maintaining a professional and welcoming environment.
Essential Functions
- Prepares statistical reports and general correspondence.
- Performs clerical tasks including sending and receiving mail, maintaining filing systems, photocopying, scanning, and faxing.
- Greets visitors, communicates with patients and providers, and directs them appropriately.
- Places, answers, and routes phone calls; takes and distributes messages.
- Organizes, schedules, and coordinates meetings and appointments.
- Maintains cleanliness and organization of the office space; monitors and orders office supplies.
- Responds to information requests by reviewing files and records and handling inquiries.
- Coordinates workflow and maintains records of office activities.
- Assists with basic accounting functions such as invoice review, deposit preparation, and petty cash handling.
- Critical thinking and ability to work independently with minimal supervision.
- Strong communication and customer service skills.
- Proficiency in medical office software and working knowledge of ICD and CPT terminology.
- Typing or data entry proficiency at 35 words per minute.
- Excellent grammar, spelling, punctuation, and understanding of business office procedures.
- Ability to read, comprehend, and follow oral and written instructions.
- Ability to exercise good judgment and discretion.
- Frequent bending, stooping, and climbing.
- Constant data entry and sitting.
- Occasional reaching and manual tasks involving paperwork and office equipment.
- Rare lifting of up to 25 pounds or more.
- Requires manual dexterity, eyesight correctable to 20/20, and normal hearing range.
- Fast-paced medical office setting with frequent interactions with staff and the public.
- Occasional exposure to acutely ill patients and communicable diseases.
- Rare exposure to biohazardous materials and hazardous chemicals.
- Standard office conditions with minimal environmental hazards.
Education
- High school diploma or equivalent preferred.
- None required at time of hire.
- One year of experience in a medical office or physician practice environment preferred.
Share This Job
- Email
Click Here
What makes Kindred Hospital a great place for RNs to work?
Transcript
Kindred's been a great place to work for me personally, especially coming out as a new RN. This being my first job, I appreciated being at Kindred because my coworkers. They supported me. They were there when I needed questions answered. They were always willing to help even before I asked. They helped to develop me as a nurse. They help me progress as a nurse. And the teamwork that is shown at Kindred is amazing.
% buffered00:00
00:00
Kindred's been a great place to work for me personally, especially coming out …
Kiaa
Registered Nurse