Leasing Administrator

Waterstone Properties Group, Inc. is a privately owned real estate development company founded in 2005 with a diverse portfolio of properties in the United States totaling over 7 million square feet of space among more than 50 properties. We specialize in the creation of retail shopping centers, mixed-use properties, corporate headquarters, and campuses, in addition to specialized medical facilities.

Waterstone, headquartered in Needham, Massachusetts, specializes in all facets of the business including development, acquisitions, leasing, tenant coordination, property management, marketing, treasury, and finance.

Waterstone Properties Group is seeking a self-motivated, detail-oriented problem solver to join its Needham, MA office as a Lease Administrator. The individual will be involved with the processing of commercial leases and working closely with the SVP of Leasing. A candidate should have extraordinary organizational and communication skills, as well as the aptitude to work on a wide variety of projects simultaneously, often in a time-sensitive manner. S/he must also excel at follow-through and be highly accurate.

Specific Duties include:

· Organizes and coordinates retail leasing efforts, including tenant outreach, proposals, and lease negotiations.

· Handle Leasing inquiries with prospective tenants by setting up appointments or tour.

· Prepare marketing materials for engagement with existing and prospective tenants in collaboration with the marketing team by developing a suite of communication tools

· Helps to put together leasing plans and coordinates needs, including leasing signs.

· Maintains vendor, tenant, and property files including insurance certificates, lease abstracts, amendment materials, schedules, and related data.

· Create lease abstracts and create a tracking process for monitoring critical dates

· Maintains Acquisitions and Leasing files, reports, and related communications.

· Assists with updates to VTS database and preparation of reports.

· Coordination, research and analysis to track metrics within the portfolio and the broader market to support leasing.

Desired Qualifications:

• Minimum (3) years of administrative experience, background in retail lease abstracting, compliance, or administration as well as the shopping center industry.
• Ability to prepare market analysis, define market rental rates, and determine ideal tenant mix.
• Requires very strong and professional verbal and written communication skills. Self-driven with the ability to problem solve independently.
• Ability to draft and write detailed notes, and communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.
• Must be organized and task-oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities. Helping to automate processes and workflow.
• Technical expertise - Proficiency in Microsoft Office suite: Word, Excel, PowerPoint, Adobe, Sharefile, Zoom, VTS, and YARDI is a plus.
• Requires excellent people skills and the ability to build and maintain positive, supportive working relationships. (small office environment with close working relationships)

Hours and Benefits:

• Full-time opportunity – 40 hours (8-5 with flexibility)
• Medical, dental, vision, life, and disability insurance
• Competitive salary and opportunities for growth
• Summer Friday early dismissal
• Paid holiday, vacation, sick, and personal time
• Retirement savings plan with Company match
• Ability to work onsite (This is not a remote or hybrid position)

Interested applicants are encouraged to send a cover letter, resume, and compensation expectations to careers@Waterstonepg.com. Waterstone is an Equal Opportunity Employer. More information about Waterstone Properties Group is available at www. Waterstonepg.com.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift

Ability to Commute:

• Needham Heights, MA 02494 (Preferred)

Work Location: In person

Salary : $45,000 - $57,000