What are the responsibilities and job description for the Accounts Payable position at Watermill Express?
Summary/Objective
We are looking for an organized and detail-oriented Accounts Payable support to join our accounting team. This individual will have general accounting experience with a focus on accounts payable, ensuring timely and accurate processing of invoices. The ideal candidate will demonstrate the ability to work independently as well as part of a team, communicate effectively with employees and external vendors, and research payment records for verification. Every Watermill Express employee is expected to perform his or her job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, and job duties.
Essential Functions
We are looking for an organized and detail-oriented Accounts Payable support to join our accounting team. This individual will have general accounting experience with a focus on accounts payable, ensuring timely and accurate processing of invoices. The ideal candidate will demonstrate the ability to work independently as well as part of a team, communicate effectively with employees and external vendors, and research payment records for verification. Every Watermill Express employee is expected to perform his or her job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, and job duties.
Essential Functions
- Process corporate accounts payable transactions accurately and efficiently
- Maintain accurate payment records and ensure all invoices are processed timely
- Respond to inquiries regarding non-payment of invoices in a timely and professional manner
- Process lease and utility payments
- Communicate effectively with employees, vendors, and other departments
- Obtain approval for invoices as required
- Close accounts payable modules in ERP system during monthly accounting close process
- Provide support to professionally answer incoming calls and take messages as necessary
- Research accounts payable issues as requested
- Provide support for incoming and outing mail
- Perform other accounting duties and special projects as assigned, collaborating with team members to complete tasks
- Regular and predictable attendance for required schedule
- Follow safety guidelines and act in a safe manner
- All other duties assigned
- Comprehensive medical insurance, including no monthly premium for employee-only coverage.
- Employer HSA contributions (if applicable).
- Company provided life and AD&D insurance.
- Optional dental, vision, supplemental life, short-term disability, accident, and critical illness coverage.
- Company-provided Employee Assistance Program (EAP).
- Vacation accrual.
- Paid holidays.
- 401k and Roth eligibility with company match.
- Detail Oriented, organized and excellent communication skills
- Strong attention to detail and organizational skills
- Ability to work independently and as part of a team
- Strong problem-solving skills and the ability to handle inquiries professionally
- Ability to prioritize and meet deadlines effectively
- Excellent technical skills with Microsoft office products including Excel
- Bilingual (English/Spanish) a plus
- Ability to work required schedule with acceptable work attendance to perform job
- Ability to lift 50lbs occasionally
- Ability to sit and stand for long periods of time
- Ability to use hands repetitively
- Capable of walking, standing, stooping, and bending
- Ability to work overtime, including some weekends or evening work
- High School Diploma or equivalent
- Minimum of four years of accounts payable experience
- Some college coursework is desirable
- Experience with accounting software (e.g., Acumatica, Microsoft Dynamics, Quickbooks, SAP, etc) is a plus
- Basic knowledge of accounting principles and best practices.