Education Grants Manager

Waterbury Public Schools

Job Classification Title

Education Grants Manager

Department

School Business Office

Funding Source

Grants

Bargaining Unit Classification

Follows Management Union (MAA)

LOCAL 2090 OF COUNCIL 4, AFSCME, AFL-CIO*

Reports To

Works under the direction of the Superintendent of Schools and the Chief Financial Officer.

Flsa Designation

Non-Exempt; 12 months; 35 hours per week; $60,000 - $80,000 per year. Note: This is a full-time, Non-Union, grant funded position with benefits that exists as long as grant funds are available.

Part i - Summary Of Classification

This class is accountable for administering the financial activities for Board of Education grants, awards and State and Federal financial assistance programs, including financial compliance and recognition of program revenue, expenditures, assets and liabilities.

Guidelines for Class Use: Under the direction of the Superintendent of Schools and the Chief Financial Officer, the Education Grants Manager is responsible for the preparation and timely filing of financial reports as required by grantor agencies and State and Federal regulations, and administering the Board of education’s contracts. The Education Grants Manager interacts with internal and external auditors related to the audit of financial assistance programs. This position is responsible for providing training to program managers related to financial assistance program accounting and compliance issues.

Education And Experience

PART II - MINIMUM KNOWLEDGE, SKILLS AND ABILITIES

Qualifications And Experience

• Bachelor’s Degree in Business Administration or related field from an accredited four-year college or University with
• Satisfactory completion of a minimum of twelve (12) semester hours in accounting coursework and
• Four (4) years of responsible experience in accounting, accounts examination or verification, budgeting or closely related fiscal experience with a governmental agency or public accounting firm.
• Experience in public education and/or educational grants administration is preferred.
  

B. Credentials

C. LICENSURES, CERTIFICATIONS AND OTHER REQUIREMENTS:

Incumbents in this class may be required to possess a current Connecticut Motor Vehicle Class D Operator’s License.

D. Continuing Education Requirements

E. KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively both orally and in writing;
• Ability to maintain a variety of office records in an organized and systematic manner;
• Ability to maintain confidentiality; meet deadlines/schedules and work with detailed information/data despite frequent interruptions;
• Ability to meet deadlines/schedules and work with detailed information/data with frequent interruptions;
• Ability to operate office equipment which includes personal computers and other automated equipment;
• Ability to operate office suite software;
• Ability to plan, organize, control and effectively supervise the work of subordinates;
• Ability to prioritize work and make sound decisions in accordance with department policies and procedures;
• Ability to work in a team environment and with a diverse group in a variety of circumstances;
• Ability to work with individuals from diverse backgrounds;
• Considerable ability to read, interpret and apply complex materials;
• Considerable interpersonal skills;
• Considerable oral and written communication skills;
• Critical thinking, problem solving and organizational skills;
• Good interpersonal skills;
• Good knowledge of Federal and State laws, regulations, contracts and requirements related to financial assistance programs;
• Good knowledge of governmental accounting principles, practices, theories, concepts, controls and terms;
• Knowledge of office administration and management;
• Skill in performing arithmetical computations with speed and accuracy;
• Skill in the use of computer software applications, including word-processing and spreadsheet, database and internet software applications (including Microsoft Windows, Excel, PowerPoint, Adobe and Outlook);
• Supervisory ability.
  
  

Part Iii - Position Supervises

• May lead other clerical staff as assigned.
  
  

PART IV - ESSENTIAL FUNCTIONS

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties

• Administers and controls the preparation and timely filing of financial reports for all financial assistance programs;
• Approves financial assistance program applications and contracts prior to submission to any grantor, State or Federal agency;
• Collaborates with the Chief Financial Officer, Superintendent, Grant Supervisor and other relevant staff to establish and maintain funds, accounts and budgets in the in the financial management system that meet management needs, and comply with grantor agency and State and Federal requirements;
• Communicates with the Board of Education administrators and officials on fiscal grant related problems and interpret financial assistance program policies, rules and regulations;
• Controls the final reporting and close out of all financial assistance programs;
• Develops specific goals and plans to prioritize, organize, and accomplish work;
• Establishes and maintains an effective system of internal controls and a compliance monitoring system with regard to financial and reporting requirements of laws, regulations and contracts applicable to financial assistance programs;
• Establishes and oversees a uniform administration policy that is utilized by all agencies and departments of the Board of Education for all financial assistance programs;
• Interacts and communicates effectively with internal and external audit functions related to the auditing and reporting of financial assistance programs;
• Maintains a database for all financial assistance programs and maintains an inventory for all financial assistance program applications;
• Provides information to supervisor, co-workers, and public by telephone, in person, or in writing;
• Provides staff training and assistance;
• Provides the Chief Financial Officer with information and documentation required to record financial assistance program revenue, expenditures, assets and liabilities in accordance with accounting principles generally accepted in the United Sated of America;
• Reconciles the accounting records maintained by the Chief Financial Officer, including financial reports that are filed with grantor and State and Federal agencies;
• Represents the Board of Education in a variety of interdepartmental contacts related to financial operations of financial assistance programs;
• Responsible for accurately inputting and maintaining logs, records, and files;
• Supervises and evaluates the work of subordinates;
• Performs related duties as required.
  
  

PART V - Working Conditions, Physical And Mental Requirements

Employees appointed to positions in this class must have adequate physical strength, stamina, physical agility and visual and auditory acuity and must maintain such physical fitness as to be able to perform the duties of the class. A physical examination may be required.

Frequency: Place an “X” in each box that is appropriate to your job. NEVER (N) OCCASIONALLY (O) FREQUENTLY (F) CONSTANTLY (C) 0 % of Shift 1-33% of Shift 34-66% of Shift 67-100% of Shift Working Conditions N O F C Working Conditions N O F C Physical Demands Depth Perception X Standing X Color Distinction X Walking X Peripheral Vision X Sitting X Driving X Lifting X Physical Strength: Carrying X Little Physical Effort (-10 lbs.) X Pushing X Light Work (-20 lbs.) X Pulling X Medium Work (20-50 lbs.) X Climbing X Heavy Work (50-100 lbs.) X Balancing X Very Heavy Work (100 lbs.) X Stooping X Environmental Conditions Kneeling X Cold (50 degrees F or less) X Crouching X Heat (90 degrees F or more) X Crawling X Temperature Changes X Reaching X Wetness X Handling X Humidity X Grasping X Extreme Noise or Vibration X Twisting X Exposure to Chemicals X Feeling X Exposure to Gases and Fumes X Talking X Exposure to Unpleasant Odors X Hearing X Exposure to bodily fluids X Repetitive Motion X Exposure to dampness X Hand/Eye/Foot Coordination X Confinement to Small or Restricting Area X Visual Acuity/Near X Mechanical Hazards X Visual Acuity/Far X Physical danger or abuse X

The above statements are intended to describe the general nature and level of work being performed by the employee assigned to this position. They are not to be construed as an exhaustive list of all job responsibilities and duties performed by personnel so classified.

Waterbury Public Schools is an equal opportunity employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the District when necessary.

• Benefits Follow Management Union (MAA)
  
  

LOCAL 2090 OF COUNCIL 4, AFSCME, AFL-CIO*