Administrative Assistant (Marketing Coordinator)

Join Our Team as an Administrative Assistant (Marketing Coordinator) at Water Works Engineers!

Meet Water Works Engineers:

Water Works Engineers (WWE) is a leading civil and environmental engineering firm specializing in innovative and sustainable solutions for water infrastructure projects across the United States. For over 20 years, we have excelled in planning, designing, and implementing projects involving the treatment, storage, and conveyance of drinking water, recycled water, and wastewater. With offices in Scottsdale, AZ; Redding, Roseville, San Mateo, San Diego, and Los Angeles, CA; Star, ID; Albuquerque, NM; and Salt Lake City, UT, we bring an understanding and sensitivity to Western water and wastewater issues. Our expertise includes water and wastewater treatment, stormwater management, hydraulic modeling, and environmental compliance. Committed to innovation, integrity, and teamwork, we enhance the sustainability and resilience of the communities we serve.

Why this role matters:

The Administrative Assistant (Marketing Coordinator) is essential to the day-to-day success of our Albuquerque office and its connection to the broader Water Works Engineers team. This role keeps operations running smoothly, supports high-quality marketing and proposal efforts, and ensures a professional, organized, and welcoming environment for staff and visitors alike. By coordinating administrative workflows, assisting with marketing pursuits, and providing cross-functional support to engineers, project managers, and corporate teams, you help turn great technical work into clear, polished deliverables. Your attention to detail, reliability, and proactive support directly contribute to our efficiency, consistency, and reputation—making this position a vital link between people, projects, and performance across the firm.

Your daily impact:

• Support office coordination, administration, and management, marketing efforts, and company-wide administrative efforts.
• Serve as the first point of contact for guests and deliveries, and maintain the appearance and professionalism of the office.
• Manage calendars, schedule meetings, order supplies, and support both internal and external communications.
• Assist with marketing pursuits, production, and formatting of proposals, team resumes, project descriptions, and proposal delivery, while maintaining logs and records.
• Provide support to accounting and HR teams as needed, including timesheet review, expense entry, onboarding, and basic data entry, with discretion in handling confidential information.
• Format technical reports and assist with general administrative documentation as required.
• Lift and transport marketing materials or office supplies as needed to support errands or in-office activities.
• Complete occasional travel to deliver materials, run office errands, or assist with local outreach events, including career fairs, conferences, etc.

What you bring to the table:

• High school diploma or equivalent is required; an associate degree is preferred.
• 1–3 years of administrative experience in a technical, engineering, or consulting office environment is preferred.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required; experience with Adobe InDesign, SharePoint, or other marketing and file management tools is a plus.
• Experience supporting proposal production, including enhancing visual layout, graphics, charts, and infographics to strengthen submittals, is highly valued.
• Excellent grammar, formatting, and organizational skills are essential.
• Demonstrated ability to stay organized, maintain professionalism, and adapt to shifting priorities in a fast-paced environment.
• A valid driver’s license and reliable transportation are required to support occasional local errands and office needs.

Unlock Your Benefits Potential:

On day one, as a full-time employee, Water Works Engineers employees enjoy a comprehensive benefits package to enhance their well-being and financial stability on their first employment day, which includes:

• Paid Time Off: Eight paid holidays annually, with paid time off (PTO) accrual based on role.
• 401K Retirement Plan: Company match of 100% on the first 6% of your salary, with immediate eligibility.
• Health Insurance: Fully covered for employee-only plans, with the company contributing significantly towards family coverage.
• Dental and Vision Insurance: Fully covered for employees, with affordable options for family coverage.
• Life and Disability Insurance: Provided at no cost.
• Additional Benefits: Health Care Flexible Spending Account, Adoption Assistance, Employee Assistance Program, and Commuter Benefits.

Water Works Engineers fosters a supportive environment where your contributions are valued, and your career can thrive.

Rewards for Your Expertise

Competitive compensation commensurate with experience, with the potential to earn performance-based bonuses. (Contact HR for location-specific details).

Why work with us:

Are you tired of feeling stuck in your current role, having limited growth opportunities, being behind the scenes with little visibility, or feeling like your contributions go unnoticed? If so, join our team at Water Works Engineers! In this role, you’ll be a key part of a collaborative office environment where your organizational skills, attention to detail, and proactive support make a real impact every day. As part of a smaller, highly successful firm, you’ll enjoy meaningful responsibility, cross-team collaboration, and the opportunity to grow alongside professionals who value your contributions. Here, your work matters, your efforts are recognized, and you’ll thrive in an environment that values teamwork, consistency, and excellence.

Join us today: If you are a passionate and dedicated engineer ready to make a significant impact, we want to hear from you!

Water Works Engineers embraces Equal Employment Opportunity and is committed to fostering a diverse workforce. EOE, Minorities, Females, Vets, and disabled candidates are encouraged to apply.

To protect our applicants from job scams, please be cautious of fraudsters posing as Water Works Engineers employees or recruiters. We never request sensitive personal information, such as Social Security numbers or bank details, via text, instant message, or unsecured methods, nor do we require advance payments for equipment or fees. Official communications from Water Works Engineers will only come from emails ending in ‘@wwengineers.com’. Visit ftc.gov/jobscams for tips on avoiding and reporting job scams.