Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to the CEO and senior executives, ensuring smooth daily operations and effective communication across departments. Your energetic approach and attention to detail will help drive efficiency, facilitate project coordination, and uphold the professional image of our organization. This position offers an exciting opportunity to contribute to a fast-paced environment where proactive problem-solving and exceptional organizational skills are highly valued.

Duties

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and plan events, conferences, and meetings, handling logistics such as venue arrangements, catering, and materials preparation.
• Provide executive administrative support including drafting correspondence, proofreading documents, transcribing meetings, and preparing reports.
• Handle multi-line phone systems with professionalism and excellent phone etiquette; screen calls and direct inquiries appropriately.
• Overlapping at offsite district office on occasion
• Support project coordination efforts by tracking deadlines, preparing presentations, and collaborating with team members to ensure timely completion of tasks.

Skills

• Proven experience in office management, administrative support, or personal assistant roles with a strong background in clerical tasks.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Paralegal/legal work preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems.
• Strong typing skills combined with transcription and proofreading abilities to produce accurate documents swiftly.
• Knowledge of bookkeeping software such as QuickBooks; familiarity with basic bookkeeping practices is a plus.
• Excellent communication skills including phone etiquette and customer service experience to interact professionally with clients and team members.
• Ability to manage multiple projects simultaneously while maintaining attention to detail; experience in event planning is advantageous.
• Familiarity with office equipment such as multi-line phone systems, fax machines, scanners, and office filing systems. Join us as an Executive Administrative Assistant where your proactive attitude and organizational expertise will make a meaningful impact! We value energetic professionals committed to excellence who thrive on supporting leadership through efficient office management and seamless project execution.

Pay: $30.00 - $35.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $30 - $35