Assistant Event Producer

Overview

• Join our team as an Assistant Event Producer for the Water Lantern Festival, where you’ll play a key role in creating unforgettable community experiences! In this dynamic position, you’ll oversee 20-40 festival events and directly manage onsite operations for 10-20 events, ensuring seamless execution and exceptional attendee satisfaction. You’ll support team training, collaborate with vendors, maintain venue relationships, and drive innovative onsite revenue strategies. Reporting to the Event Divisional Manager, you’ll use tools like Basecamp and EOS processes to maintain operational excellence and achieve performance goals.

Key Responsibilities

• Event Oversight: Plan and collaborate on 20-40 Water Lantern Festival events, ensuring alignment with organizational standards.
• Onsite Operations: Lead logistics and execution for 10-20 assigned events, delivering high-quality production and attendee experiences.
• Team Training: Support training sessions through Lantern University to prepare event staff for success.
• Production Quality: Maintain high standards for event elements, including lanterns, food, merchandise, and overall experience.
• Vendor Management: Work with external vendors to ensure timely, high-quality delivery of event requirements.
• Revenue Generation: Contribute ideas and implement initiatives to boost onsite revenue through merchandise, food, and activities.
• Venue Relationships: Foster strong partnerships with venue contacts to ensure smooth operations.
• Project Management: Keep Basecamp updated with accurate event planning, progress, and reporting details.
• EOS Goals: Complete assigned EOS Rocks to support organizational objectives.
• Staff Support: Assist in recruiting, training, and managing event staff for optimal performance.
• Performance Goals: Achieve a " " rating in HAPIE (Humble, Accountability, Passion, Innovation, and Excellence) and GWC (Get it, Want it, Capacity to do it) during quarterly reviews to qualify for commission.

Qualifications

• Experience in event operations, production, or a related field with a proven track record.
• Strong organizational skills to manage 20-40 events and onsite logistics for 10-20 events.
• Ability to support team training and development.
• Effective collaboration with vendors and contract services.
• Creative mindset for developing onsite revenue strategies.
• Excellent communication and interpersonal skills for working with teams, vendors, and venues.
• Familiarity with project management tools like Basecamp and EOS processes.
• Ability to thrive in a fast-paced environment and juggle multiple priorities.
• Passion for creating memorable, community-focused festival experiences.

Reporting Structure

• Reports to: Event Producer

Compensation

• Base Salary: $50,000 annually
• Commission: 3% of onsite revenue produced, paid quarterly, contingent on achieving a " " rating in both HAPIIE ( our core values: Humility, accountability, passion, Innovation, initiative, and excellence) and GWC during quarterly performance reviews. (2025 average onsite revenue: ~$10,000 YTD)