What are the responsibilities and job description for the Administrative Assistant position at Waste Connections of Canada?
Waste Connections has an immediate opening for an Administrative Assistant to support daily operations at our landfill Walnut, MS.
Responsibilities
Minimum of 2 years of previous administrative or office support experience.
Provide administrative support to landfill management and operations personnel.
Greet and assist customers, contractors, and vendors in a professional and courteous manner.
Answer multi-line phones, direct calls, and respond to customer inquiries.
Process landfill transactions, tickets, payments, and receipts accurately.
Maintain customer accounts and update information for billing and reporting purposes.
Assist with accounts payable, purchase orders, and invoice processing.
Prepare reports, spreadsheets, correspondence, and other documentation as needed.
Maintain landfill records and support regulatory compliance documentation.
Coordinate with customer service, dispatch, accounting, and operations teams to resolve customer concerns and service issues.
Research and assist with customer billing inquiries and disputes.
Demonstrate the ability to become proficient with company software and proprietary operating systems.
Effectively communicate operational issues, customer concerns, and opportunities for improvement to management.
Support employee onboarding paperwork, recordkeeping, and miscellaneous HR-related administrative tasks.
Promote Waste Connections' commitment to safety, environmental compliance, and operational excellence.
Maintain filing systems and ensure accuracy of data entry and records management.
Perform other duties as assigned.
Requirements: The ideal candidate will possess:
Experience with Microsoft Word, Excel, Outlook, and general office software.
Strong customer service and communication skills, both verbal and written.
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Experience working in transportation, waste, landfill, construction, logistics, or industrial environments preferred.
Accounts payable or bookkeeping experience is a plus.
Ability to work independently and as part of a team.
Comfortable working in an office environment located at an active landfill operation.
Experience with scale house systems, ticketing, or cash handling is a plus but not required.
What You'll Get From Us
Competitive Compensation
401(k) with Company Match
Medical, Dental, and Vision Insurance
Employee Assistance Program (EAP)
Emergency Travel Assistance
Prepaid Legal Plan
Scholarship Opportunities for Dependents
Employee Stock Purchase Plan
Employee Relief Fund
Life Insurance
Short-Term and Long-Term Disability Coverage
Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.
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