Court Clerk

POSITION TITLE: Court Clerk

CLASSIFICATION: Non-Exempt

DEPARTMENT: Judicial

SUPERVISOR: Court Clerk Coordinator or Designee

GRADE: NE11 $21.07 ($43,817.70) -$31.60 ($65,726.75)

Position Summary:

Under direct supervision the Court Clerk is responsible for performing clerical work associated with the Washoe Tribal Court; coordinates court cases, records, schedules court hearings, prepares reports and maintains confidential files for the court. Maintains confidentiality of all privileged information.

Essential Duties & Responsibilities:

• Processes and files all documents initiating all new cases and motions for hearings.
• Coordinates, prepares, files and processes all petitions, complaints and citations for all Civil, Juvenile, Traffic and Criminal cases presented before the Washoe Tribal Court.
• Maintains all master files, case file numbers for all Civil, Juvenile, Traffic and Criminal cases.
• Prepares all Notices, Court Orders, Judgments and all other Tribal Court related documents, correspondence and reports.
• Maintains Court Docket, attends all sessions of the Tribal Court to administer oaths; prepares record/minutes of Court proceedings.
• Assists the Tribal Court Judge(s), Prosecutor, Public Defender, and other Tribal Staff and Tribal departments/Programs as needed in conducting business with the Tribal Court.
• Provides assistance to the Tribal membership, general public and all individuals conducting business with the Tribal Court including, but is not limited to, helping with the preparation of papers to be filed with the Tribal Court.
• Monitors and records the collection of all fines, court filing fees and bail deposited.
• Processes and accounts for all Court ordered payments including traffic fines, bonds, child support, and restitution/debts.
• Prepares letters, certain orders, summonses, subpoenas, and notices of hearings for Judges’ signatures and proper dissemination.
• Maintains all case files and disposition of cases.
• Prepares motions for probation revocation and hearings, and attends hearings pertaining to probationers.
• Assists the general public with Court Petitions, Motions, Complaints, etc.
• Performs other duties as required.

Minimum Qualifications:

• High School Diploma or GED and three years in legal or judicial office procedures and principles; or equivalent combination of education and experience; must obtain Notary Public certification within six months of appointment.

Knowledge, Abilities, Skills, and Certifications:

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of records management and basic accounting procedures.
• Knowledge of legal terminology and court procedures.
• Knowledge of the functions and structure of the Washoe Tribe.
• Ability to maintain confidentiality on all Court cases and files.
• Ability to assist all individuals conducting business with the Tribal Court.
• Ability to be bonded.
• Ability to attend training for Tribal Court Clerks.
• Ability to communicate effectively, both verbally and in writing in English.
• Ability to represent the organization in a professional manner.
• Ability to type 50 words per minute.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level.

The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:

• Negative alcohol and drug screen
• Meet requirements of Public Law 101-630
• Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days
• Must be insurable under the Washoe Tribe’s driving policy
• Preference to Qualified Native American Indians will be given.