POSITION TITLE: Court Clerk Coordinator

CLASSIFICATION: Non-Exempt

DEPARTMENT: Judicial

SUPERVISOR: Tribal Chairperson or Designated Representative

GRADE: NE11 $21.07 ($43,817.70) -$31.60 ($65,726.75)

Position Summary:

Under direct supervision the Court Clerk Coordinator is responsible for performing clerical work associated with the Washoe Tribal Court; coordinates court cases, records, schedules court hearings, prepares reports and maintains confidential files for the court. Maintains confidentiality of all privileged information.

Essential Duties & Responsibilities:

• Processes and files all documents initiating all new cases and motions for hearings.
• Coordinates, prepares, files and processes all petitions, complaints and citations for all Civil, Juvenile, Traffic and Criminal cases presented before the Washoe Tribal Court.
• Maintains all master files, case file numbers for all Civil, Juvenile, Traffic and Criminal cases.
• Prepares all Notices, Court Orders, Judgments and all other Tribal Court related documents, correspondence and reports.
• Maintains Court Docket, attends all sessions of the Tribal Court to administer oaths; prepares record/minutes of Court proceedings.
• Assists the Tribal Court Judge(s), Prosecutor, Public Defender, and other Tribal Staff and Tribal departments/Programs as needed in conducting business with the Tribal Court.
• Provides assistance to the Tribal membership, general public and all individuals conducting business with the Tribal Court including, but is not limited to, helping with the preparation of papers to be filed with the Tribal Court.
• Completes all contract narrative and statistical reports for the Judicial Services contract.
• Monitors and records the collection of all fines, court filling fees and bail deposited.
• Processes and accounts for all Court ordered payments including traffic fines, bonds, child support, and restitution/debts.
• Prepares letters, certain orders, summonses, subpoenas, and notices of hearings for Judges’ signatures and proper dissemination.
• Maintains all case files and disposition of cases.
• Prepares motions for probation revocation and hearings, and attends hearings pertaining to probationers.
• Prepares requests for payment on all invoices due for payment.
• Assists the general public with Court Petitions, Motions, Complaints, etc.
• Supervises work of Court Clerk.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.

Minimum Qualifications:

• High School Diploma or GED and three years in legal or judicial office procedures and
• principles; or equivalent combination of education and experience; must obtain Notary

Public certification within six months of appointment.

• Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.
• Must be able to be insurable by the Tribe’s Driving Policy.
• Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
• Preference to Qualified Native American Indians will be given.

Knowledge, Abilities, Skills, and Certifications:

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of records management and basic accounting procedures.
• Knowledge of legal terminology and court procedures.
• Ability to maintain confidentiality on all Court cases and files.
• Ability to assist all individuals conducting business with the Tribal Court.
• Ability to be bonded.
• Ability to attend training for Tribal Court Clerks.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to represent the organization in a professional manner, building respect and confidence.
• Ability to type 50 words per minute.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands:

While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

Work is generally performed in an office setting with a moderate noise level.

The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:

• Negative alcohol and drug screen
• Meet requirements of Public Law 101-630
• Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days
• Must be insurable under the Washoe Tribe’s driving policy