What are the responsibilities and job description for the ERP Team Project Analyst Multi-year (Human Resources) see add'l. job info. position at Washoe County School District?
ERP TEAM PROJECT ANALYST (HUMAN RESOURCES)
SUMMARY DESCRIPTION
The ERP Team Project Analyst (Human Resources) will work on the limited-term Project Team tasked with implementation of a new Enterprise Resource Planning (ERP) system, which will include functionality in accounting, budgeting, payroll, position control, and human resources functions such as recruitment, benefits, and onboarding. The position will take a leading role in change management efforts during the implementation and conversion to a new ERP system by identifying process changes and improvements associated with a new ERP system. Members of the Project Team will identify and lead necessary changes to the District's processes and operations as it relates to human resources, accounting, budgeting, payroll, procurement, and other automated functions encompassed in the ERP system. The incumbent must possess strong communication, project management skills, and have a proven track record of completing large projects in leading organizational changes and user adoption while implementing changes to longstanding business processes.
This position will provide subject matter expertise in the any of the following functional areas across the Human Resources domain:
- Benefits
- Job Posting/Applications
- Labor Relations
- Licensing and Certification Tracking
- Onboarding/Hiring
- Performance Tracking and Evaluations
- Personnel Administration
- Professional Learning
- Recruitment and Staffing
- Substitute Services
- Workers Compensation
- Job Description Administration
- Compliance with State and Federal Laws
- Self-Service Portal
EXEMPLARY DUTIES AND RESPONSIBILITIES
The District has used an outdated ERP system with limited functionality for more than 15 years. Without modern workflow functionality, this has required District staff to perform many calculations manually and adopt manual workarounds. A new modern ERP system will not only entail much greater automation of processes and a changed appearance and interface for human resource and business processes, but also should spur a review of and changes to the methods of work in all areas of human resource management and finance including changes to the District's chart of accounts, enhanced reporting and data analysis, reduction of data entry, additional automated monitoring and reviews of transactions, more efficient routing of work between functions, and many other changes to the processes of work done by District staff both in Central Office functions and at school sites. Thus, the ERP Project Team's work encompasses more than just training on a new ERP system.
Project Activities to include any or a multitude of the following across the System Implementation Lifecycle:
- System Design
- Participation in business process analysis discovery, including input on final design of workflows to promote system automation and improved efficiency including the use of artificial intelligence (AI) when appropriate.
- Ensuring the security of sensitive personal data and compliance with data protection regulations.
- Mitigating risks related to personal data gathered during the application process and life-cycle of employment.
- System Configuration
- Participation in iterative system configuration pilot sessions to showcase functionality during build-out.
- System Testing
- System Integration Testing - system testing as a technical resource working through system integrations including external interfaces and automated workflows.
- User Acceptance Testing - system testing as an end user during the final stages of testing prior to Go-Live to simulate real-world production environment.
- End User Training
- Participation in design of Training Plan (curriculum, resources, materials, etc.) to represent the interests of the end user community based upon Human Resources subject matter expertise.
- System Go-Live
- Participation is System GoLive event coordination, including HelpDesk Support for ticket management.
- The Project Team will establish mechanisms for ongoing system enhancements and staying abreast of updates and new features within ERP finance modules and will work with the District's management and staff, ERP consultant and ERP vendor to identify changes to daily processes, troubleshooting and making continuous efforts to resolve issues.
EMPLOYMENT STANDARDS
Education/Experience: Any combination of education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
- Bachelor's Degree from an accredited college or university with major coursework in Human Resource, business, or related field.
- AND-
- Three years (3) years of professional experience in human resources, employee relations, talent acquisition, training and development or related field.
Knowledge of: Principles and practices in any of the following areas depending on the needs to the District for the ERP project:
- Payroll, payroll tax, Internal Revenue Service (IRS) payroll tax code and governmental accounting practices; computerized business systems and personal computers.
- Accounting information systems; methods and procedures of financial reporting; auditing and financial accounting; fixed asset management; grant accounting; banking, investment management and cash management.
- Budget management and controls, position control, position budgeting, and fiscal forecasting
- Local government and/or State purchasing/procurement practices, procedures, and business law.
Skill at: Change management including the ability to lead small groups and collaborate with all levels of impacted offices including clerical, paraprofessional, professional and management positions; collaborative approaches that involves listening, communicating, and negotiating; continuous efforts to resolve unyielding problems; and implementing change management strategies to ease the transition for end-users.
Other necessary skills include project management; performing mathematical calculations; using personal and enterprise resource planning (ERP) computer applications (including spreadsheets, word processing, computerized payroll and general ledger), analyzing financial data; identifying and correcting inaccuracies; communicating in writing and verbally with a wide range of technical and non-technical people; interacting effectively with a wide variety of professional personnel and working independently with minimum supervision; meeting deadlines.
Licenses/Certificates: Possession of a valid Nevada driver's license with a driving record acceptable to the district; possession of a Certified Public Accountant Certificate is desirable.
WORK ENVIRONMENT/CONDITIONS?
The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.? ?
The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals.? The work area is adequately lighted, heated, and ventilated.? ?
PHYSICAL DEMANDS?
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.? ?
The work is sedentary. Typically, the employee sits comfortably to do the work.? However, there may be some walking; standing; bending; carrying of light items, such as paper, books, or small parts; or driving an automobile.? No special physical demands are required to perform the work.?
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND PERFORM ANY OTHER RELATED DUTIES, AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors.? The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.?
Grade 30
Annual Salary: 99,775 (Entry Step)
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.
This is a multi-year position. The position will end upon completion of the conversion of the new ERP system and post-conversion duties.
Employees currently holding standard positions who opt for this role will transition to a Limited Term Standard position. Upon completion of this tenure, all efforts will be directed towards securing the employee's placement in a similar role that was held before accepting this position . Conversely, new recruits undertaking this role will be on a Multi-year contract, which will depend on the availability of sustained funding.
This position is being opened for eligible transfer and simultaneously open to ALL applicants.
Interested applicants may apply online at http://www.washoeschools.net/domain/257 by completing an Administrative application and attaching a resume and letter of interest to your online Administrative application, or by updating an existing Administrative application. Applications must be linked to the job posting to be considered.
Benefit packages are available for all employees, eligible employees who are regularly scheduled to work 27.5 hours per week or more receive full benefits of the District which include but are not limited to;
- No waiting period on Medical, Dental, Vision and Life Insurance
- Employees may select an insurance plan wherein WCSD contributes 100% of insurance premiums.
- Sick Leave, Holiday Pay and Vacation Pay
- Public Employees Retirement System (PERS)
- Contribution options will be explained in detail during the New Employee Orientation.
- Salary Increases
- Longevity Bonuses
- Guidance Resources
- And More - Visit our Benefits page for more information.
Please be advised health insurance premiums are paid by employees at a prorated percent for those working less than full time.
New employees will be fingerprinted upon hire and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Fingerprint fees are subject to change.
Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321 or email Teach@washoeschools.net
Salary : $59