What are the responsibilities and job description for the Accounting & Purchasing Assistant I (Hybrid) - Developmental Biology position at Washington University in St. Louis?
Scheduled Hours
Position Summary
We are looking for an energetic and growth-minded individual to join the Department of Developmental Biology as an Accounting and Purchasing Assistant. This role is ideal for someone eager to develop their financial and administrative skills in a dynamic research environment while contributing to groundbreaking scientific advancements.
As an Accounting and Purchasing Assistant, you will play a crucial role in supporting the financial and procurement operations of our department. Your responsibilities will include processing financial transactions, maintaining accurate records, coordinating vendor communications, and assisting with purchasing activities. You will work in a collaborative and fast-paced setting, providing essential support to researchers and administrative staff while gaining hands-on experience with modern financial systems and AI-driven technology.
Job Description
Primary Duties & Responsibilities :
- Enters and approves online documents in financial system, such as PO's, check requests, travel advances and various orders, bills and invoices.
- Process and track financial transactions, including invoice management, expense reporting, and reconciliation.
- Collaborate with internal teams and external vendors to facilitate timely and cost-effective purchasing.
- Compiles monthly and quarterly reports of expenses to division.
- Maintains open encumbrances and asset records, record check numbers on documents, PARS, accounts, and copying / filing.
- Collaborate with other administrative areas, such as grants, when necessary.
- Assist in identifying efficiencies and process improvements to enhance financial workflow.
- Gain valuable experience working with Workday and AI-driven financial systems, learning real-world applications of operations and finance in a research setting.
- Other duties as assigned.
Working Conditions :
Job Location / Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education :
High school diploma or equivalent high school certification or combination of education and / or experience.
Certifications :
No specific certification is required for this position.
Work Experience :
Accounting, Purchasing, Or Bookkeeping (2 Years)
Skills : Not Applicable
Driver's License :
A driver's license is not required for this position.
More About This Job
We seek a motivated and detail-oriented professional who thrives in a collaborative and intellectually stimulating environment. The ideal candidate will have :
Why Join Us?
If you are passionate about financial operations, eager to grow in an academic research environment, and excited to work with modern financial technology, we encourage you to apply!
Preferred Qualifications
Education :
No additional education beyond what is stated in the Required Qualifications section.
Certifications :
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience :
No additional work experience beyond what is stated in the Required Qualifications section.
Skills : Not Applicable
Grade
G05-H
Salary Range
17.03 - $24.61 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure / certification verification, physical examination, certain vaccinations and / or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Wellness
Family
For policies, detailed benefits, and eligibility, please visit :
EEO / AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Salary : $17 - $25
