Academic Requirements Specialist (Hybrid) - University Registrar

Scheduled Hours

37.5

Position Summary

The Academic Requirements Specialist is a member of the curriculum operations team in the Office of the University Registrar (OUR). The position is primarily responsible for academic requirements evaluation, encoding and maintenance in the student system of record, Workday Student. The position collaborates with OUR team members, the student system support team and relevant vendors, and campus partners maintaining courses and ensuring program requirements are accurately represented. Reports to the Assistant University Registrar.

Job Description

Primary Duties & Responsibilities:

Academic Requirements Encoding

• Encode academic requirements in Workday Student, both for new programs and updates to existing programs’ requirements; analyze requirements as written in the Bulletin to determine most effective configurations given system functionality and desired outcomes.
• Engage with production schedule and prioritization to achieve accurate encoding by expected deadlines.
• Collaborate with campus partners, including the OUR degree progress team, to verify academic requirements encoding is accurate and field support and troubleshooting requests.
• Escalate encoding issues caused by product limitations or policy constraints to appropriate partners, including the Assistant University Registrar, Workday Support Team and/or academic partners; recommend solutions as appropriate.
  
  

Engage with Workday Student Maintenance and Support

• Coordinate with OUR colleagues, Workday Support Team and WashU IT in maintaining system and integrations, i.e., testing and engaging with upgrades and ongoing maintenance.
• Address support requests from campus partners and students and escalate as necessary in alignment with Workday support delivery model.
  
  

Curriculum Operations Team Engagement

• Participate fully in operational process and communication practices to ensure shared work within OUR teams is effectively executed across all functions according to the production calendar.
  
  

Maintain Office Standards and Expectations

• Perform other duties as assigned; engage in professional development activities and study to improve professional skills, stay current on regulations and best practices; and effectively represent OUR and WashU in St. Louis.
  
  

Working Conditions:

Job Location/Working Conditions

• Normal office environment
  
  

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand, or finger movement
  
  

Equipment

• Office equipment
  
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications:

More About This Job

• College/university administration in a registrar’s office or information systems.
• Familiarity with policies and procedures of a university, specifically those that relate to academic records and registration.
• Experience with education technologies in degree audit/progress or registration.
• Ability to work well under pressure and with composure.
• Demonstrated analytical and problem-solving skills.
• Ability to work independently as well as part of a team with shared work, both within and beyond the office.
• Ability to collaborate effectively with various constituencies.
• Strong communication skills.
• Strong organizational skills with the ability to balance priorities effectively in a busy environment.
• Demonstrated ability to use good judgment.
• Ability to learn new technology.
• Background in basic reporting tools.
  
  

Education:

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Audit Programs, Communication, Confidential Data Handling, Course Evaluations, Creative Approaches, Data Systems, Detail-Oriented, High Accuracy, Highly Resourceful, High Volume Processing, Interpersonal Communication, Personal Initiative, Positive Thinking, Post Secondary Education, Sensitive Information, Student Information Systems, Team Support, Technical Knowledge, Time Management, Work Collaboratively, Working Independently

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.