What are the responsibilities and job description for the Fiscal Technician position at Washington State Health Care Authority?
Description
The first review of applications is scheduled for November 5, 2026. In order to be considered, please submit your application on or before November 4, 2026. The agency reserves the right to make a hire any time after the initial screening date.
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
The Opportunity:
The WSDA Animal Services Division is dedicated to the protection, promotion and enhancement of animal health, wellness and well-being. The division works to promote the economic vitality of the livestock industry by minimizing exposure to animal diseases and providing owner asset protection through ownership inspections and livestock identification at state, national and international levels. The division safeguards the citizens of Washington by identifying and limiting the exposure to zoonotic diseases through disease surveillance, livestock identification and traceability.The Livestock Identification Program's mission is to provide asset protection to Washington's livestock industry by inspecting cattle and horses for brands and other proof of ownership at mandatory inspection points in order to deter theft by denying an outlet for stolen animals. The program is funded 100% through fee for service revenue.
This position maintains the program's fiscal record keeping processes, systems and databases; records daily cash receipts; manages accounts receivable and prepares weekly financial reports for the program.
Important Notes
WSDA is recruiting for a full-time permanent Fiscal Technician 3 position within the Animal Services Division. This position is located in Olympia, Washington and is represented by the Washington Federation of State Employees (WFSE) Union.
Duties
Some of the various responsibilities within this role:
Controls Program's Fiscal Systems and Accounts Receivable
- Receive, review and audit payments submitted from WSDA inspectors and Field Livestock Inspectors.
- Ensure correct fees are applied to fee types 3104, 3I07, and 5110.
- Prepare journal vouchers according to agency fiscal office if requested.
- Reconcile fees that are charged to customer and ensures they are in accordance with statutes and rules.
- Review transmittals from WSDA Field staff that come into the Olympia office for accuracy.
- Prepare and post monthly invoices for accounts receivable to agency-level accounting system.
- Receive and reconcile payments from customer accounts monthly.
- Prepare and distribute weekly report to program staff for all inspections conducted but not yet paid.
- Oversee overdue balances, prepare aged receivable reports and pursue collection actions in coordination with the Assistant Attorney General.
- Oversee and audit unpaid balances due to the program to ensure that all money owed is collected.
- Send official notice letters to producers who have unpaid inspections outside of 2 weeks from the original inspection date.
- Prepare and remit monthly Washington State Beef Checkoff, ensuring that fee type 3107 is reconciled for the month and ensure that associated reports are submitted with payment to Beef Commission.
- Audit all payment types, payments that have been collected but not yet received, as well as payments that are charged to accounts.
- Receive daily cash receipts from agency fiscal office.
- Enter data into Animal Tracks or PISCES depending on inspection types.
- Communicate with Field inspectors and their supervisors to ensure that necessary fees are collected according to program policy and OFM waiver.
Qualifications
Who should apply?
Professionals with:
High school diploma, or GED certificate (Equivalent Education/Experience).
AND
Fifteen (15) quarter hours or ten semester hours of college-level accounting or bookkeeping.
AND
Two (2) years of full-time experience as a Fiscal Technician, or equivalent, including experience using accounting-related software; An Associate of Arts Degree, or equivalent, in accounting or business may substitute for one year of required experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Preferred/Desired Education, Experience, and Competencies
- Two (2) years of professional experience in a fiscal capacity.
- One (1) year of experience in a professional office setting, especially customer service based.
Supplemental Information
Employee Benefits
- A healthy work/life balance, which may include flexible work schedules, and teleworking.
- WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave; click here for more information.
- 12 paid Holidays & Vacation and Leave Accruals.
- All Personal Protective Equipment (PPE) required will be provided by the agency.
- Current resume detailing experience and education
- A cover letter describing how you meet the specific qualifications for this position.
- Three professional references
WSDA uses a I-9 form(Download PDF reader) to determine Employment Eligibility and Verification, once hired. This document is the authorization of an individual’s ability to be hired for employment within the United States. Applicants must be eligible to work in the United States.
Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
Salary : $56,952