What are the responsibilities and job description for the Administrative Assistant 3 DOH8772 position at Washington State Department of Health?
Description
Administrative Assistant 3
Center for Whole Person Care
Permanent
The Washington State Department of Health is committed to protecting and improving the health of its residents. Within the Executive Office of Prevention, Safety & Health, the Center for Whole Person Care (CAWPC) drives equitable access to comprehensive health and social services statewide.
This position supports the Rural Nursing Education Program (RNEP) by providing high-level administrative, operational, and communications support to the Director, Manager, program staff, students, and partner institutions. You’ll help coordinate program activities, maintain essential documentation, manage schedules, support communication across multiple organizations, and ensure smooth operations that advance RNEP’s mission.
Key Responsibilities
You’ll join a mission-driven team dedicated to strengthening Washington’s rural nursing workforce. Your work will directly support educational pathways, expand community access to high-quality care, and ensure seamless coordination among partners committed to whole-person health.
Expectations And Responsibilities
This role requires strong attention to detail, excellent written and verbal communication skills, proactive problem-solving, and the ability to manage multiple priorities. Success in this position includes maintaining accurate records, anticipating needs, improving processes, and representing the RNEP Director’s goals and policies with professionalism.
The Ideal Candidate
The ideal candidate is an experienced administrative professional who thrives in a collaborative, fast-paced environment. They bring:
Enjoy the flexibility of our hybrid work environment, where you can balance working from a home-based duty station, fieldwork, and collaborating in the office. This includes meeting with rural community partners, students, and academic institutions.
Required Qualifications
We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate.
OPTION 1: A minimum of three years of experience providing administrative and/or clerical support.
OPTION 2: Bachelor’s degree in communications, business, or a closely related field, and a minimum of one year of experience providing administrative and/or clerical support.
Additional Required Knowledge, Skills, Abilities, And Experience
We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health. To learn more about the DOH please visit doh.wa.gov and connect with us on LinkedIn , Facebook , and our blog, Public Health Connections .
Benefits And Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health .
Conditions Of Employment
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
I am prepared, with or without accommodations, to do the following:
To apply, click "Apply" and complete the application. Attach your resume and cover letter.
In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.
Do Attach The Following
Do not include or attach the following – these documents or details will not be reviewed:
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and reference the assigned “DOHXXXX” recruitment number.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
Administrative Assistant 3
Center for Whole Person Care
Permanent
- Full-time
- Home-based
The Washington State Department of Health is committed to protecting and improving the health of its residents. Within the Executive Office of Prevention, Safety & Health, the Center for Whole Person Care (CAWPC) drives equitable access to comprehensive health and social services statewide.
This position supports the Rural Nursing Education Program (RNEP) by providing high-level administrative, operational, and communications support to the Director, Manager, program staff, students, and partner institutions. You’ll help coordinate program activities, maintain essential documentation, manage schedules, support communication across multiple organizations, and ensure smooth operations that advance RNEP’s mission.
Key Responsibilities
- Manage calendars, schedule meetings, prepare agendas, take minutes, and distribute materials.
- Draft, edit, and format correspondence, newsletters, reports, and program materials.
- Maintain proactive communication with colleges, clinical sites, community partners, and students.
- Update and manage RNEP digital platforms, including the WA Portal, shared drives, and communication tools.
- Track program timelines, deliverables, and documentation to keep key tasks on schedule.
- Provide expert-level support for virtual meetings and educational sessions.
- Assist with fiscal activities, including procurement requests, reimbursements, invoices, travel coordination, and expenditure tracking.
- Support the establishment and monitoring of office procedures, standards, and deadlines.
You’ll join a mission-driven team dedicated to strengthening Washington’s rural nursing workforce. Your work will directly support educational pathways, expand community access to high-quality care, and ensure seamless coordination among partners committed to whole-person health.
Expectations And Responsibilities
This role requires strong attention to detail, excellent written and verbal communication skills, proactive problem-solving, and the ability to manage multiple priorities. Success in this position includes maintaining accurate records, anticipating needs, improving processes, and representing the RNEP Director’s goals and policies with professionalism.
The Ideal Candidate
The ideal candidate is an experienced administrative professional who thrives in a collaborative, fast-paced environment. They bring:
- Strong organization and multitasking skills.
- Clear and effective communication with diverse partners.
- Experience supporting programs, managing documentation, and coordinating logistics.
- Comfort with digital tools, shared platforms, and virtual meeting technologies.
- A commitment to equity, service excellence, and continuous improvement.
Enjoy the flexibility of our hybrid work environment, where you can balance working from a home-based duty station, fieldwork, and collaborating in the office. This includes meeting with rural community partners, students, and academic institutions.
Required Qualifications
We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While “Preferred Experience” is not required, these skills or experiences can help you stand out as a candidate.
OPTION 1: A minimum of three years of experience providing administrative and/or clerical support.
OPTION 2: Bachelor’s degree in communications, business, or a closely related field, and a minimum of one year of experience providing administrative and/or clerical support.
Additional Required Knowledge, Skills, Abilities, And Experience
- Strong organizational, communication, and multitasking skills.
- Maintaining confidentiality, professionalism, and attention to detail.
- Working both independently and collaboratively with multiple interested groups and partners.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and virtual meeting platforms.
- Proficiency in organizing travel, procurement, and meeting coordination.
- Experience supporting grant-funded programs, higher education, health care, or nonprofit organizations.
- Familiarity with rural health or nursing education programs.
- Experience with bookkeeping, office management systems, or updating web and social media content.
- Experience coordinating multi-partner projects or initiatives.
We're nearly 2,000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity, Innovation, and Engagement, we address health disparities, respond to emerging challenges, and strengthen systems that support resilience. At DOH, we help reduce barriers, collaborate with diverse communities, and champion equitable health outcomes. We’re passionate people who are driven to make a difference in public health. To learn more about the DOH please visit doh.wa.gov and connect with us on LinkedIn , Facebook , and our blog, Public Health Connections .
Benefits And Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health .
Conditions Of Employment
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
I am prepared, with or without accommodations, to do the following:
- Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).
- Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
- Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
- This position is eligible for teleworking
- Perform my job duties either remotely from home or in-person at the designated DOH site location.
- Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.
- Engage in emergency response exercises and high-priority assignments as assigned during emergency events.
To apply, click "Apply" and complete the application. Attach your resume and cover letter.
In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.
Do Attach The Following
- Resume
- Cover letter
- DD-214 (if applicable)
Do not include or attach the following – these documents or details will not be reviewed:
- REMOVE personal photos – do not submit any documents containing personal photos.
- Transcripts (unless specifically requested in the Application Directions)
- Certifications or Diplomas
- Projects or Portfolios
- Letters of Recommendation
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and reference the assigned “DOHXXXX” recruitment number.
Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.
SUBSCRIBE to DOH Job Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.