Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist (On-Site)

Location: 300 Deschutes Way Ste 200, Tumwater, WA 98501, United States

Base Pay: $23.20 - $28.55 / Hour

Employee Type: Regular Full Time

Position Summary

The Accounts Receivable Specialist is an engaged and active contributor to the accounting team who supports accurate billing, payment processing, and regulatory reporting. This role operates in a dynamic environment and requires strong attention to detail, the ability to manage shifting priorities, and a willingness to take ownership of assigned responsibilities. In addition to routine accounts receivable activities, this role assists with volunteer committee management, as well as compliance and reporting for Association Political Action Committees.

The ideal candidate enjoys working with numbers, values accountability, and takes pride in delivering accurate, timely, and compliant financial work while contributing positively to the team’s success.

Key Responsibilities

• Responsible for timely and accurate billing for the Association and its related affiliates.
• Responsible for timely and accurate postings of all payments for the Association and its related affiliates.
• Perform routine account reconciliations and identifying and resolving billing or payment discrepancies.
• Maintain accurate, well-organized billing and payment documentation.
• Perform month end processes including AR aging review and maintenance, as well as intercompany reconciliations.
• Follow internal accounting controls, policies, and documentation standards.
• Assist with financial audits and reviews as needed.
• Manage two volunteer committees – maintain committee participant records, planning and executing quarterly meetings (primarily virtual), and preparation of meeting materials including agendas and meeting minutes.
• Responsible for receiving, tracking, and reporting Political Action Committee (PAC) contributions in compliance with Washington State and City of Seattle campaign finance regulations.

Department and Other Support:

• Develop, maintain, and update standard operating procedures (SOPs) for the position; cross train- with team members as needed to ensure continuity of operations.
• Actively participate in team meetings, department initiatives, and organization-wide- activities.
• Collaborate with other Association teams to support shared goals and operational needs.
• Maintain an organized, up-to-date Outlook calendar and deliver professional, timely, and courteous communication across all Association channels.

This is a summary of the essential job functions and level of work performance for this position. This is not a complete list of all job duties and management reserves the right to modify, add or remove duties as business needs require and shall not be construed as a promise or contract of employment or of any specific duties.

Skills and Requirements:

• Excellent written and verbal communication skills.
• Ability to write reports and business correspondence.
• Independently manages tasks, prioritizes work, and follows through to completion.
• Ability to work effectively in a dynamic environment, manage multiple priorities, and meet deadlines.
• Strong interpersonal skills, able to communicate effectively with individuals and groups.
• Builds positive working relationships across teams and with diverse management styles.
• Strong analytical and problem-solving skills to identify issues and recommend resolutions.
• Self-driven, detail oriented, organized, and efficient.
•  Demonstrates strong follow through and a results focused mindset.
•  Displays a consistent commitment to quality and accuracy.
•  Demonstrates the Association’s core values at all times.
•  Maintains confidentiality and exercises discretion when required.

Technical Qualifications 

• Intermediate proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Intermediate Excel skills, including pivot tables and advanced formulas.
• Strong data entry accuracy.
• Ability to work with standard office technology, including laptops, smartphones, and tablets.

Minimum Requirements and Experience

• High school diploma or GED required.
• Preferred experience working in bookkeeping/accounting or coursework in accounting.
• Experience in Sage 100 or other accounting system preferred.

Compensation

• The starting range for this position is $23.20 to $25.88 per hour, depending on experience. (Range for the position depending on qualifications and experience factors is $23.20 to 28.55 per hour)

Outstanding benefits include:

• Medical, dental, and vision plans
• Term life and long-term disability insurance
• 401k retirement plan
• Up to 120 hours of paid time off accrued per year
• 14 paid holidays
• Paid sick leave in accordance with WA state law

Washington Hospitality Association is committed to the success of the industry. Our core values include:

• Passion to Serve
• Accountability to Each Other and to Our Members
• Healthy and Constructive Conflict
• Desire for Greatness
• Attention to Results
• Commitment to Excellence
• Trust in Our Team

Washington Hospitality Association is an equal opportunity employer.