Budget Manager

Pay Grade:                 L (Exempt Professional Salary System)

Department:              Business Services           

Accountable To:        Assistant Superintendent of Business Services

FLSA Status:             Exempt

Calendar:                   261 Days

Creation/Revision Date: April 13, 2026

Summary:

Under general direction, incumbent(s) oversees and implements the budgeting process so that it systematically and continuously supports the desired outcomes of the goals and objectives of the district.  Supervises staff, ensures compliance, and trains schools and departments on budget practices. 

Essential Functions:

• Works with department administrators to forecast, plan and monitor budgets throughout the year.
• Reviews and monitors weekly program budget expenditures. Works with USFR budget codes to ensure that funds are properly allocated.
• Ensures that all campus and district budgeting policies and procedures are in compliance with federal and state mandates.
• Ensures all spending complies with federal, state, and school board mandates.
• Research budgetary concerns, collaborate with all schools and departments, to make necessary adjustments and troubleshoot solutions.
• Reviews expenditures, prepares reports and invoices, and ensures compliance with grant and district guidelines.
• Prepares initial budget uploads and completes journal entries to move funds to appropriate accounts. 
• Manages SERP Pro to track allocations and provide accurate, timely budget information.
• Oversees the budget functions of the district, developing and implementing procedures to assure efficient and effective use of district resources.
• Assists in the development of the fiscal budget, which ensures an equitable education for students of the district.
• Monitors budget amendment requests to ensure compliance with board policy, local, and state regulation, and obtaining the appropriate board approval, when necessary.
• Provides assistance and training to principals, directors, and personnel to ensure that budgeting policies and procedures are implemented in a consistent manner throughout the district.
• Helps complete the yearly budgets for grant renewals and new grant applications.
• Collaborates with grants management through the Department of Education. 
• Organizes, plans and completes budgets for special grant projects.
• Communicates effectively with parents, community members, and the board.
• Oversees all compliance with the MIPS/Medicad procedures
• Other job-related duties as assigned.   

REQUIRED QUALIFICATIONS:

To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired
• Two years of finance, accounting, or budgetary related experience

PREFERRED QUALIFICATIONS:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Bachelor’s degree in finance, accounting, or related field
• Two years of supervisory experience
• Two years of budget writing or budget management experience

KNOWLEDGE AND SKILLS REQUIRED:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

Operating Microsoft Excel including using formula, pivot table, and interface functions;

• Understanding general accounting techniques
• Using budgetary software programs
• Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.
• Demonstrates a high level of independent, ethical, and professional conduct.
• Knowing accounting and algebraic mathematic functions
• Relates to staff and other district employees in a manner that conveys equality and mutual respect.
• Follows effective verbal and written communication with all stakeholders
• Knowing Federal and state laws governing area of assignment
• Applying practices and principals used in area of assignment
• Visualizing and applying various types of spreadsheet applications
• Using the process of consensus as a strategy for decision making
• Motivating others to achieve intended outcomes
• Understanding grant guidelines
• Demonstrating grant writing techniques
• Generating the support needed to provide the best extracurricular programs
• Using computer software related programs
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must occasionally lift and/or move up to 25 pounds.   Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORKING ENVIRONMENT:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at: 602-347-2801.

Salary : $63,061 - $75,673