Contracts and Procurement Assistant

• Title-** Contracts and Procurement Assistant
• Classification-** Contracts Assistant
• Job Status-** Full-Time/Non-Permanent
• Appointment Length-** A period of one (1) year from the date of appointment
• WDFW Program-** Financial Services Program -- Contracts & Procurement Office
• Duty Station-** Olympia, Washington -- Thurston County
• Hybrid/Telework-** A flexible hybrid schedule may be considered at the discretion of the hiring manager; however, the successful candidate must be available to report to the Olympia, WA duty station as needed. The selected candidate may be able to telework/work remotely up to two (2) days per week during the probationary/trial service period.
  
  

Learn more about being a member of [**Team WDFW**](https://wdfw.wa.gov/about/jobs){target="_blank" rel="noopener noreferrer"}!

**Join our Financial Services team and play a key role in improving agency operations and decision-making through data analysis, recommendations, and commitment to best practices.**

**As the first point of contact for the agency's customers, this is an opportunity to utilize your strong customer service skills while supporting the Contracts and Procurement Office.**

**In this dynamic role, you will provide contract guidance and procurement planning, perform professional contract and purchasing administration, maintain procurement and contracting documents, and complete data entry in various state procurement and contracting systems and WDFW's SharePoint site.**

• What to Expect-**
  
  

Among the varied range of responsibilities held within this role, the Contracts and Procurement Assistant will,

Perform Contracts And Procurement Administration

• Provide administrative support to their supervisor and coordinate office operations.
• Provide general administrative assistance for the team, including scheduling meetings, taking minutes, and following up on action items.
• Maintain the program's intranet web page, ensuring content is accurate and current.
• Respond to questions from agency staff, other governmental organizations, and private firms regarding contracts and agreements.
• Provide support in the development and implementation of contract management tools and procedures.
  
  

Provide Contracts And Procurement Support

• Serve as the first point of contact for inquiries; respond to or direct inquiries to the appropriate compliance team/personnel.
• Support solicitation processes to include evaluation documentation, filing, and tracking responses.
• Receive, review, file, and maintain vendor certificates of insurance certifications, following up with vendors as needed.
  
  

Compliance And Recordkeeping

• Help maintain and monitor reporting requirements.
• Respond to public disclosure requests, as assigned.
• Maintain files, ensuring proper storage, retention, and security.
  
  

Working Conditions

• Work Setting, including hazards:** Work is performed indoors in an office environment. Exposure to hazards is limited to those commonly found in government office environments including fluorescent lights and extensive computer use.
• Schedule:** This position is full-time, working 40 hours per week. Standard business hours are Monday -- Friday, 8:00 A.M. to 5:00 P.M. but the incumbent may be expected to adjust the work schedule to meet business needs. A flexible work schedule can be considered at the incumbent's request, subject to supervisory approval.
• Travel Requirements:** Some travel may be required, and is typicall