Finance Assistant

Washington County Public Library is seeking an experienced, motivated, and organized part-time Finance Assistant to maintain accurate financial records and to keep both branches of the library system fully stocked and supplied to ensure seamless operations. If you love numbers, spreadsheets, and purchase orders, we invite you to apply!

Overview
The Finance Assistant is responsible for the financial record keeping for both branches of the Washington County Public Library.

Requirements

Education:

• Associate’s degree in business or a related field OR an equivalent combination of education and experience

Experience:

• Two (2) years of experience in administrative or accounting
• Previous library experience preferred

Physical Abilities:

• Must hold a valid driver’s license. Position requires travel between the Jonesborough and Gray libraries, and the Washington County Administrative offices
• Must be able to lift, push, or carry objects between 10-50 pounds with or without assistive equipment (book carts, dollies, etc.)

Responsibilities

• Performs daily/ weekly account payable functions including invoice processing
• Review vendor statements to ensure invoices are received and processed timely
• Places and receives orders for supplies and equipment
• Examines and approves invoices for payment by matching with purchase order, verifying receipt of goods and services, correct pricing and taking of discounts and applying tax-free status
• Submit quotes per the Washington County Purchasing Department procedures and request new vendors as needed
• Performs daily/ weekly accounts receivable functions including daily cash reconciliation and cash deposits
• Assists with annual budget preparations and annual budget reporting to the state library and other stakeholders
• Uphold policies established by the Library Board of Trustees
• Responsible for ensuring compliance with grants, to include spending and reporting
• Participate in system-wide initiatives and committees as required by the Library Director

Knowledge of

• Microsoft Suite of products, computer applications, and current technology related to library and administrative work
• Bookkeeping/ Purchasing methodology and accurate record-keeping

Ability to

• Initiate and manage multiple projects simultaneously in a deadline driven environment
• Demonstrate a strong customer service orientation
• Analyze varied library operations and administrative problems, evaluate alternatives, and recommend effective solutions or actions
• Work as an effective member of the system staff
• Write reports and business correspondence in an acceptable style and format
• Effectively present information and respond to questions from library staff, library stakeholders, and the general public
• Handle sensitive and confidential information
• Be flexible and adaptive in work responsibilities or environment

WASHINGTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER and does not discriminate on the basis of race, sex, color, religion, national origin, age, disability, or veteran status in employment opportunities and benefits.

Pay: $18.00 - $20.30 per hour

Expected hours: 20.0 per week

Work Location: In person

Salary : $18 - $20